Accounting Administrative Assistant - #256851

The Administrative Assistant position supports the Accounting leadership team in Kansas City and New York, while also ensuring that the Kansas City office runs smoothly. Primary responsibilities related to supporting department leadership include managing calendars, scheduling meetings, making travel arrangements, processing expense reimbursements, and working on special projects. Additionally, this role will assist with planning events, coordinating new hire orientation, and handling confidential correspondence. Office duties encompass managing mailroom needs and managing visitor logistics. This role requires strong organizational skills and the ability to handle a variety of tasks efficiently.

Responsibilities

Individual Support :

• Assist in managing calendars, schedule meetings and make travel arrangements.
• Process expense reimbursements/assist with P Card.
• Make reservations – bookings, etc.
• Schedule quarterly PGL meetings.
• Book and schedule meetings with multiple attendees.
• Work on special projects as assigned by department leadership.
  
  

Department And Office Support

• Maintain department travel calendar.
• Plan events (holiday party, group outings, lunches, etc).
• Participate and assist with “Fun” Committee and Wellness Initiatives.
• Set up new hire orientation calendars/onboarding.
• Maintain the monthly time-off/revenue calendar.
• Assist with memos and draft communications for distribution within the department.
• Track spend against our budget.
• Coordinate staff development and training sessions.
• Process expense reports monthly.
• Maintain records, databases, be primary point on Intranet page(s).
• Handle confidential correspondence, emails & document preparation.
• Coordinate ad hoc projects at the request of Department and Firm management.
• Manage logistics for visitors (where will they sit, flights, transportation, hotel recommendations).
  
  

Compensation : -The anticipated base salary range offered for this role will be between $45,000.00 to $55,000.00 and represents the firm’s good faith and reasonable estimate of the range of possible base compensation. Actual base compensation will be dependent upon several factors, including but not limited to the candidate’s relevant experience, performance, qualifications, degrees, and location, well as the needs of the firm.

Qualifications

• A Bachelor’s degree or equivalent is recommended; preferably in Accounting or Business.
• 2+ years’ in professional services industry experience preferred.
• Software: Financial software experience a plus.
• Proficiency in MS Outlook, Excel, Word.
• Strong written (including word processing and proofreading) and verbal communication skills.
• Solid organizational and planning skills a must!
• Ability to function as a self-starter, work independently and with a large team, and meet strict deadlines; detail & results oriented.
• Flexibility with overtime when necessary.