Accounting Specialist - #258244

The Accounting Specialist plays a vital role in supporting the daily operations of the Accounting Department. This position is primarily responsible for managing accounts payable functions, ensuring accurate and timely processing of invoices and payments, reconciling accounts, and assisting in both AR and financial reporting tasks. The ideal candidate is detail-oriented, highly organized, and possesses strong communication skills to coordinate with internal teams and vendors.

Essential Duties & Responsibilities:

Accounts Payable Processing:

• Match, code, and enter all vendor invoices into the ERP system (IQMS)
• Process weekly check runs, including ACH and paper checks
• Investigate and resolve pricing discrepancies between Carli POs and vendor invoices in coordination with the purchasing department
• Follow up with vendors regarding credits and inventory items received but not invoiced
• Maintain vendor files for fiscal year-end audits

Credit Card Administration:

• Manage monthly credit card reconciliations via Bill.com portal
• Upload and properly code all receipts

Reporting & Reconciliation:

• Assist the Controller with weekly vendor payment estimates
• Reconcile intercompany accounts payable with sister companies monthly
• Reconcile the Aged AP report to the General Ledger on a monthly basis
• Compile and submit AP KPIs weekly to Corporate
• Run and distribute various reports (e.g., PPV, Accrued Inventory Receipts, Aged AP

Compliance & Year-End Duties:

• Compile and prepare annual 1099 information for vendor

Administrative & General Support

• Open and sort incoming mail, make bank deposits, and mail vendor payments
• Manage office supply purchases (e.g., Sam's Club, Amazon)
• Perform other duties as assigned by the Controller, including ad hoc reports, journal entries, expense accruals, and account reconciliations

Accounts Receivable Support (as needed):

• Assist with customer cash applications
• Distribute AR statements
• Generate AR reports and circulate internally to support proactive collections efforts

• Associate's or Bachelor's degree in Accounting or related field preferred
• 2+ years of experience in an accounting support role, preferably in manufacturing or a similar industry
• Proficiency with ERP systems; experience with IQMS is a plus
• Strong Excel skills and familiarity with accounting software (e.g., Bill.com)
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to communicate effectively with vendors and cross-functional teams

RANDYS Worldwide is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, or age.