Admin Assistant - #186297

• Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications;
• Prepare expense reports in SAP and ensure they are submitted in a timely manner;
• Prepare for meetings including setup for large presentations/video conferences with multiple sites;
• Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels;
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
• Draft letters and emails on behalf of your leader;
• Provide additional office support such as ordering supplies, and processing purchase orders and approval processes;
• Coordinate department off-sites and events as needed; and
• Assist with any special projects and other related duties as needed.
• At least 5 years supporting an executive or equivalent experience;
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
• Desire to immerse yourself fully and learn all aspects of your executive’s business;
• Ability to multi-task and prioritize deadlines/deliverables;
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows and Apple environments;
• Bilingual Spanish
• Experience working in a fast paced sometimes chaotic environment;
• Experience with video Teleconferencing (VTC) equipment, Slack, Zoom;
• Experience putting together presentations using any of the following (Power Point, Keynote, Adobe suite); and
• Good knowledge of current technology trends.
  
  
  

#1005

AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

If you believe you need a reasonable accommodation due to a disability or health condition in order to search for a job opening or to apply for a position, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf]]>