ADMINISTRATIVE ASSISTANT, 37.5 Hours, Monday-Friday 8:30am-4pm - #261057

Description

We’re looking for a compassionate and organized Administrative Assistant to join our team on a temp-to-hire basis. In this vital role, you’ll be the first point of contact for guests, employees, and individuals served by Waystone by helping to create a welcoming environment while ensuring our operations stay on track. If you’re ready to combine your administrative skills with a mission-driven purpose, we’d love to have you on our team!

Location: Lawrence, MA

Part Time Schedule

This position is benefit eligible as of date of time.

• 40 Hours: Monday-Friday 8:30am-4:00pm (On-site)
  
  

Duration: 3 Months

• This is a temp-to-hire position with the opportunity to convert to a permanent position after 3 months.
  
  

Compensation: This is a non-exempt, part-time position. The hourly rate is $21.00.

Company Details: Waystone Health and Human Services is a non-profit origanzation based out of Lawrence, MA but serves communities across Massachusetts. Annually, our services engage more than 1,700 youth and adults with disabilities, brain injuries, behavioral health challenges, complex medical needs and age-related conditions.

Why should you work here?

• Health, Dental, and Vision insurance, eligible to enroll on your first day!
• Comprehensive Wellness program
• Flexible Spending Accounts
• Retirement Savings Plan (401k/Roth) with employer match
• 2 weeks' vacation
• 12 Holidays
• 3 Personal Days
• 9 Sick days
• DEIB Committee with monthly speaker series/events
• Ongoing professional development with opportunities for CEU’s
• Employee Appreciation Events
• Room for growth within in Waystone
• Tuition reimbursement
• Employee referral bonuses
  
  

Job Responsibilities

• Deliver high-quality customer service by managing daily administrative tasks such as answering phones, responding to emails, and directing inquiries to the appropriate staff throughout the building.
• Serve as a point of contact for clients and vendors, offering professional assistance and addressing inquiries in a timely and courteous manner.
• Monitor inventory levels and order office, medical, and maintenance supplies to ensure the facility remains well-stocked and fully functional.
• Serve as a point of contact for vendors, offering professional assistance and addressing inquiries in a timely and courteous manner.
• Provide administrative support to various teams, including accurate data entry, updating internal databases, preparing presentations, scheduling conference rooms, and assisting with program logistics as needed.
  
  

Additional Responsibilities

• Support multiple departments with ad hoc tasks, special projects, and general administrative needs as assigned.
• Exercise sound judgment and maintain a solution-oriented approach when handling a variety of administrative and operational situations.
• Demonstrate excellent organizational skills and attention to detail in all aspects of work.
• Maintain flexibility and effectively manage multiple tasks and priorities in a dynamic, fast-paced environment.
• Ensure proper maintenance of office equipment and coordinate with service providers for timely repairs or servicing.
• Assist in the communication and enforcement of office policies and procedures to support a consistent and professional workplace.
• Support safety initiatives by assisting with emergency preparedness and evacuation protocols as directed.
• Perform other duties and special projects as assigned to support the overall efficiency and mission of the organization
  
  

Qualifications

• High School Diploma or equivalent with a minimum of 2 years of comparable experience in an administrative or office support role, preferably in a human services or nonprofit setting.
• Demonstrated proficiency in Microsoft Office Suite (including Word, Excel, and Outlook), along with comfort using general office technology and equipment.
• Strong communication and interpersonal skills, along with the ability to multitask effectively in a busy office setting, are essential.
• Ability to handle sensitive information with discretion and maintain strict confidentiality at all times.
• Reliability with regular and predictable attendance, essential for supporting daily operations and team coordination.
• Must be exceptionally organized and efficient, with the ability to prioritize tasks and manage office responsibilities in a fast-paced environment, even when faced with frequent interruptions.
• Valid Driver’s License in good standing with a minimum of one year of driving experience
• Bilingual in English and Spanish preferred, but not required.
  
  

Waystone Health & Human Services is a 501c3, nonprofit, human services organization supporting youth and adults with intellectual, developmental, and physical disabilities; acquired brain injuries; and mental health diagnoses. Our services are provided to more than 1,700 people annually in cities and towns across the Merrimack Valley, Greater Lowell, North Shore, and southern New Hampshire. Our mission is to partner with people who are diverse in age, ability, and cultural background throughout their personal, work, and life journeys.

Waystone Health and Human Services is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.