Administrative Assistant - Elem & Alt Ed - #178934
Douglas County School District
Date: 1 week ago
City: Highlands Ranch, CO
Contract type: Full time
Please complete this application using your full legal name as it appears on your government issued forms of identification when you have time to go from start to finish. Application details cannot be saved along the way, and you must complete and submit the application in one sitting. If you leave your computer and return later, you may time out.
REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!
Job Posting Title
Administrative Assistant - Elem & Alt Ed
Job Description
Responsible for providing administrative secretarial support for the principal; coordinates and supervises general business activities and personnel of the main office. Develops and promotes good community relations among various community and school clientele.
Essential Physical Requirements
This position will also have Bookkeeping and Registrar responsibilities. Enrollments are processed centrally at the district level, but the site Registrar will serve as the point of contact for families and also complete site registrar functions such as: cum file maintenance, records requests, scheduling and more.
Bookkeeping responsibilities include but not limited to: creation of Purchase Orders and Job Requisitions, manage Workday updates, payroll, bank deposits and more.
Helpful skills include: working knowledge of Workday application, working knowledge of Infinite campus, strong comfort level with Google suite apps such as Google docs/forms, Google sheets, Google sites, UKG payroll and more.
This position also supports the Health Assistant as needed.
Strong communication skills, organization and ability to multi-task are essential skills.
Other duties as assigned.
Responsibilities
May assist in maintaining electronic media. May assist in maintaining overall calendar of school and community events.
May develop, evaluate, and cross-train the work of support clerical personnel and make routine decisions.
Perform other related duties as assigned or requested.
Draft and produce letters, memoranda, reports, and special projects such as newsletters, handbooks, and other related materials/documents in an accurate and timely manner. Deal with matters of a highly confidential nature.
Coordinate a variety of building and staff activities such as beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, online student check in, etc.
Continually look to improve administrative processes.
Manage a variety of personnel functions such as substitute teachers, staff leave records, and bookkeeping.
Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, and other related technologies.
Maintain files on personnel, including evaluations and other confidential information such as emergency contacts and the crisis management process.
Administer first aid to students as the back-up to the Health Assistant.
Act as a liaison with district community relations such as alerting the district to crisis situations, good news, student celebrations, etc. Actively participate in the school based crisis team.
May prepare and distribute a variety of regular and special reports for administration, the district, and the state. May maintain the principal's calendar, make appointments, and schedule meetings and conferences.
Certifications
Education:
High School or Equivalent (Required)
Skills
Position Type:
Regular
Primary Location:
Bear Canyon Elementary
One Year Only (Yes Or No)
No
Scheduled Hours Per Week
40
Fte
1.00
Approx Scheduled Days Per Year
205 Work Days
$19.71 USD Hourly
Maximum Hire Rate
$25.56 USD Hourly
Full Salary Range
$19.71 USD - $31.40 USD Hourly
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans
This position is eligible for paid sick and personal time.
This position will be open until filled, but will not be open past:
August 2, 2024
REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!
Job Posting Title
Administrative Assistant - Elem & Alt Ed
Job Description
Responsible for providing administrative secretarial support for the principal; coordinates and supervises general business activities and personnel of the main office. Develops and promotes good community relations among various community and school clientele.
Essential Physical Requirements
- Occasional lifting, five (5) to twenty (20) pounds
- Frequent sitting and standing
- Occasional bending, squatting, reaching, and stooping
This position will also have Bookkeeping and Registrar responsibilities. Enrollments are processed centrally at the district level, but the site Registrar will serve as the point of contact for families and also complete site registrar functions such as: cum file maintenance, records requests, scheduling and more.
Bookkeeping responsibilities include but not limited to: creation of Purchase Orders and Job Requisitions, manage Workday updates, payroll, bank deposits and more.
Helpful skills include: working knowledge of Workday application, working knowledge of Infinite campus, strong comfort level with Google suite apps such as Google docs/forms, Google sheets, Google sites, UKG payroll and more.
This position also supports the Health Assistant as needed.
Strong communication skills, organization and ability to multi-task are essential skills.
Other duties as assigned.
Responsibilities
May assist in maintaining electronic media. May assist in maintaining overall calendar of school and community events.
May develop, evaluate, and cross-train the work of support clerical personnel and make routine decisions.
Perform other related duties as assigned or requested.
Draft and produce letters, memoranda, reports, and special projects such as newsletters, handbooks, and other related materials/documents in an accurate and timely manner. Deal with matters of a highly confidential nature.
Coordinate a variety of building and staff activities such as beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, online student check in, etc.
Continually look to improve administrative processes.
Manage a variety of personnel functions such as substitute teachers, staff leave records, and bookkeeping.
Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, and other related technologies.
Maintain files on personnel, including evaluations and other confidential information such as emergency contacts and the crisis management process.
Administer first aid to students as the back-up to the Health Assistant.
Act as a liaison with district community relations such as alerting the district to crisis situations, good news, student celebrations, etc. Actively participate in the school based crisis team.
May prepare and distribute a variety of regular and special reports for administration, the district, and the state. May maintain the principal's calendar, make appointments, and schedule meetings and conferences.
Certifications
Education:
High School or Equivalent (Required)
Skills
Position Type:
Regular
Primary Location:
Bear Canyon Elementary
One Year Only (Yes Or No)
No
Scheduled Hours Per Week
40
Fte
1.00
Approx Scheduled Days Per Year
205 Work Days
- (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)
$19.71 USD Hourly
Maximum Hire Rate
$25.56 USD Hourly
Full Salary Range
$19.71 USD - $31.40 USD Hourly
- All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans
This position is eligible for paid sick and personal time.
This position will be open until filled, but will not be open past:
August 2, 2024
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