Administrative Assistant II - #134813

Alliance Defending Freedom

Date: 6 days ago
City: Scottsdale, AZ
Contract type: Full time

Everyone says they want to change the world. We’re looking for people who actually will.

Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit to view our Statement of Faith and Doctrinal Distinctives.

Administrative Assistant II, Information Technology

Alliance Defending Freedom is looking for a highly organized Administrative Assistant to join us in our Scottsdale office. As the Administrative Assistant II, Information Technology, you are a vital part of the I.T. Team. In this role, you will report to the V.P. of I.T., and are responsible for assisting the respective team in a variety of administrative tasks.

Your Essential Responsibilities:

In this position, you will:

  • Prepare expense reports and check requests with invoices for multiple team members.
  • Place orders and assist with Inventory.
  • Proofread/edit documents, produce and contribute to any other documents as assigned.
  • Assist with the continuous improvement of systems, processes, and applications.
  • Manage Outlook calendars and coordinate and schedule meetings.
  • Use Outlook and Teams to schedule and participate in meetings.
  • Send organization wide I.T. Alert emails.
  • Upload and update contracts and information in Contract Management System (CMS).
  • Take notes during meetings and disseminate a concise summary of action items.
  • Execute tasks that may require you to answer phones, scan, copy, and collate documents; prepare USP/FedEx shipping labels, packages, letters, and emails.

Other Responsibilities (Non-Essential):

  • You will be asked to perform related duties or special projects as assigned; some may be outside of regular business hours.

Skills you need to succeed:

Demonstrated proficiency in:

  • Excellent verbal, written, and interpersonal communication skills.
  • Strong grammar, proofreading, and attention to detail.
  • Excellent organizational and time management skills.
  • Strong computer skills, including Microsoft Office Word, Excel, PowerPoint, and Outlook. Experience with Sharepoint, OneDrive, and Teams is preferred.
  • Strong initiative and self-motivation.
  • Excellent customer service skills.
  • Ability to work effectively in a team setting, but work independently when needed.

Ability to:

  • Professionally and appropriately handle privileged and confidential communications.
  • Make sound decisions under demanding conditions.
  • Prioritize, multitask effectively, be organized, and accomplish deadlines in a fast-paced environment.
  • Work collaboratively cross-team within ADF to execute high-impact program operations.
  • Prioritize and achieve deadline goals with a strong attention to detail and organization.
  • Execute tasks with a high degree of precision.
  • Manage a variety of responsibilities and projects with a wide variety of complexities.
  • Communicate with excellence in writing and orally.

Education and/or experience:

  • Minimum 3 years of administrative experience, preferably in an I.T. environment.
  • Prior successful experience in building relationships and working effectively with a team while managing multiple projects.

To complete your application, please submit a cover letter with your resume.



We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Customer Service Representative - SDL

Signature Flight Support, Scottsdale, AZ
6 days ago
Signature Aviation is a market leading global aviation services provider with over 220 locations and 6,000 employees worldwide. Eligible team members enjoy a wide array of benefits including health and welfare options, generous 401K match, paid time off, tuition assistance, and limitless opportunities for training and development. Signature’s Customer Service Representatives (CSR) are responsible for a variety of duties that...

General Laborer - Scottsdale, AZ

APG National Group, Scottsdale, AZ
1 week ago
Job ID: 486499 Oldcastle APG, a CRH company, is a leading global supplier of building and landscaping products. Its product portfolio includes hardscapes and masonry, packaged cement mixes, lawn and garden materials, and composite decking sold through a variety of channels for residential and commercial use. Oldcastle APG is the leading producer of hardscapes in North America and Europe and...

Delivery Driver

FedEx Express, Scottsdale, AZ
$21.35 per hour
1 week ago
Job Duties Driver / operator of company vehicles. Provides courteous and efficient delivery and pick-up of packages. Checks shipments for conformance to FedEx features of service and provides related customer service functions. Performs other duties as assigned. Minimum Education High school diploma/GED. Must be licensed for type of vehicle assigned. Knowledge, Skills and Abilities Ability to lift 50 lbs. Ability...