Administrative Assistant II - #256323

The Department of Cultural Facilities, Arts and Entertainment oversees the management and execution of the City's various entertainment venues including but not limited to: Chrysler Hall, Scope Arena, Attucks Theatre, Wells Theatre, Harrison Opera House, Harbor Park and Outdoor permitted activities including parades and run/walks. Â We strive to bring a diversity of artists and sporting events to the citizens of Hampton Roads.

We are looking for an experienced Administrative Assistant to join our team. Â The Administrative Assistant II will perform clerical, administrative, and financial support duties and provide records support. Â This position will also supervise personnel and coordinate training for support staff. Â Â Additionally, this role will assist with information requests, manage the planning and reporting processes, and perform related duties as required. Â

Department Hiring Salary Range: $42,629 - $46,891

Essential Functions Include But Are Not Limited To

• Performs administrative duties by answering telephone inquiries, sending and receiving e-mail messages, distributing information, coordinating meetings and appointments, contacting vendors for pricing and availability, taking light dictation and meeting minutes, updating manuals, performing data entry, maintaining databases and filing systems, reviewing, analyzing and transcribing reports, writing letters and statements, responding to emails, processing paperwork and payroll, conducting research, maintaining overtime and leave records, reviewing reports and resolving issues.
• Provides administrative support notifying members of meetings, preparing meeting schedules for commissions and committees and maintaining records, minutes and agendas.
• Performs related duties by assisting with contract administration, running errands, attending weekly staff meetings and coordinating special projects and executive recruitment activities, and assigned research projects.
• Is the initial point of contact for outdoor event permit inquiries, provides initial information regarding the process, necessary paperwork and follow up, as needed, with clients.
• Assists the Events Team with communication support, outdoor event settlements, calendar creation and additional duties as assigned.
  
  

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Â Completion of a four-year bachelor's degree is preferred.

Two years' experience in office administration.

Valid driver's license required

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Work Location:Â 201 E. Brambleton Ave., Norfolk, VA 23510

Work Hours:Â 40+ hours per week, 9:00 am - 5:00 pm. Must be able to work flexible hours including evenings, weekends, and holidays. Â

Signing Bonus: This position is eligible for a one-time $5,000 signing bonus for applications received on or after February 22, 2022. The signing bonus will be paid in two (2) increments: $2,500 upon completion of 60 days of employment, and $2,500 upon completion of your probationary period. To receive the signing bonus, you must be an active employee in good standing.

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