Administrative Services Lead - Planning & Development Services - #248741

Job Details

Description

Starting Salary Range: $56,209.00 - $66,907.00

Examples Of Work To Be Performed

• Supervises staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary decisions or recommendations.
• Prepares departmental plans, budget items, reporting and special projects while ensuring timely completion, accuracy and high quality deliverables.
• Oversee departmental budget reporting and establishes processes and oversight for payment authorizations, purchase orders, time keeping and facility or event services.
• Implement processes that ensure staff compliance with records management policies, ensuring alignment to city regulations and serving as a subject matter expert on records retention.
• Facilitate contract management and new agreement coordination.
• Represent the department at meetings with other city departments as needed.
  
  

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required Knowledge Skills And Abilities

• Knowledge of business administration, budget preparation, and record-keeping principles.
• Skilled in problem-solving, conflict resolution, computer usage, research, and analysis.
• Ability to communicate effectively, supervise staff, interpret policies and procedures, and maintain confidentiality.
• Proficiency in organizational and time management, report preparation, and establishing effective working relationships.
  
  

Required Education, Training And Experience

• Bachelor’s degree, or equivalent job-related work experience.
• Four (4) years of progressively responsible administrative and operational experience in support of department, division, or major service area.
  
  

Desired Training And Experience

• Previous project or program leadership experience
• Bilingual preferred - English/Spanish speaking.
• Additional specialized training or certification.
• Experience working in local government.
  
  

Essential Physical Functions

The physical activity of this position

• Reaching. Extending hand(s) and arm(s) in any direction.
• Standing. Particularly for sustained periods of time.
• Kneeling. Bending legs at knee to come to a rest on knee or knees.
• Crouching. Bending the body downward and forward by bending leg and spine.
• Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping. Applying pressure to an object with the fingers and palm.
• Feeling. Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
  
  

The Physical Requirements Of This Position

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
  
  

The visual acuity requirements including color, depth perception, and field vision.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
  
  

The conditions the worker will be subject to in this position

None. The worker is not substantially exposed to adverse environmental conditions.

Americans With Disabilities

The City of Mansfield complies with the Americans with Disabilities Act of 1990 and it is our policy to ensure that no person is discriminated against based on their disability. The City of Mansfield offers equal employment opportunity to qualified individuals and strictly prohibits the discrimination against qualified individuals on the basis of disability. The City of Mansfield shall provide reasonable accommodates to applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public. All employment is contingent upon passing a post-offer employment drug test and /or physical