Administrative Services Specialist - #135200

The Admin Services Specialist provides executive level administrative support to VCUHS Vice President(s) or Executive Director(s).

The Admin Services Specialist ensures that all administrative assignments are carried out in a professional, timely and confidential manner and that the office operates efficiently and effectively.

The Admin Services Specialist may also provide administrative support to Division Directors/staff and back-up coverage to other senior level executives as needed.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED:
Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring

Experience PREFERRED:
One (1) year of experience supervising staff
Two (2) years of previous experience performing accounting and/or budgeting functions in a corporate setting

Education/training REQUIRED:
High School Diploma or equivalent

Education/training PREFERRED:
Association Degree in Business, Accounting or related field from an accredited program

Independent action(s) required:
All administrative responsibilities are performed independently. Communicates and interacts with all levels of internal and external contacts; oversees operational aspects of office; coordinates/schedules all meeting and makes related arrangements; types a variety of documents; screens/refers calls; handles purchase requisitions and travel reimbursements, etc.

Supervisory responsibilities (if applicable):
May supervise assigned staff or interns/students.

Additional position requirements: N/A

Age Specific groups served: N/A

Physical Requirements (includes use of assistance devices as appropriate):
Physical - Lifting 20-50 lbs.
Activities: Prolonged sitting, Frequent bending, Walking (distance)
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Able to adapt to frequent change

This role will provide day-to-day assistance specifically to the Chief Nurse Executive for the health system.

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.