Administrative Specialist III - #256613

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Closing Date

Type of Position

Clerical

Workstudy Position

No

Job Type

Regular

Work Shift

Day Shift (United States of America)

Sponsorship Available

No

Institution Name

University of Arkansas at Fort Smith

University of Arkansas - Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that's redefining higher education. We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees. We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department

CBPD Administration

Department's Website

uafs.edu/ced

Summary Of Job Duties

Position Summary: The Administrative Specialist III will provide administrative, clerical, and program support to enhance and maximize the efficiency and effectiveness of the Center for Economic Development. In addition, this position provides setup assistance and coordination for all classrooms/collaboration spaces as necessary. The position reports to the Associate Vice Chancellor, Economic & Workforce Development.

Qualifications

Required Education and/or Work Experience: Minimum qualifications include an associate degree, plus four years of clerical experience.

Preferred Education and/or Work Experience: Bachelor's degree in business or related field strongly preferred. Other job-related education and/or experience may be substituted for part of these requirements.

Essential Job Duties And Responsibilities

50% Administrative, Clerical, and Program Support

• Performs basic reception and clerical duties for the Center for Economic Development
• Supports full-time and adjunct faculty instructional needs
• Coordinates travel requests and reimbursements for all CED faculty and staff
• Maintains files, records, and logs as required
• Creates and tracks requisitions submitted by faculty and/or staff
• Assists staff with personnel actions, including organization of faculty evaluation materials and preparation of position requests/requests to hire; assistance with employment checks
• Assists or prepares correspondence and communication to and from the CED office
• Responsible for inventorying and purchasing office supplies and other program resources
• Maintains physical inventory for all CED equipment
  
  

50% Event Setup and Facilitation

• Identify event requirements and expectations and liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Provide setup assistance and coordination for all classrooms/collaborations spaces as necessary
• Setup tables, chairs, and computer/technology equipment as needed
• Coordinate setup, facilitation, streaming, and/or recording of events
• Assess an event's overall success and submit findings
  
  

Other Job Duties And Responsibilities

• Other duties as assigned.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork. Requires consistent on-time attendance.
  
  

Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position:

• Ability to work well with diverse populations including students, faculty, administration, alumni, community, and business leaders
• Ability to exercise a strong command of grammar - both written and spoken
• Creative problem-solver
• Strong writing and copy-editing skills; ability to communicate clearly and effectively
• Excellent organization and time management skills, including ability to juggle multiple tasks and respond rapidly to new events and competing priorities
• Detail oriented, self-motivated, and comfortable working in a small, collaborative team environment or at times, independently
• Able to apply policies and procedures consistently
• Excellence in all MS Office Applications, particularly Word, Excel, and PowerPoint
  
  

Additional Information

Working Relationships: The Administrative Specialist III is a member of the CED Team and reports to the Associate Vice Chancellor, Economic & Workforce Development. The position involves extensive contact with university employees at all levels, community leaders, and professional colleagues. Must maintain positive collaboration with regional employers in business and industry. Frequent contact with personnel from other agencies, institutions and the general public is a requirement. Recurrent contact and collaborations with unemployed or underemployed individuals to business professionals at the C-Suite level is typical.

List Employees Supervised: None.

Special Job Dimensions: The position requires some physical demands such as standing for prolonged periods, lifting, bending, pushing, and travel. Work is preformed primarily in an office setting with frequent meetings and events both on and off site. Occasional travel required for attendance at conferences and out of town events. Extended hours sometimes required. Typical office hours are 8:00 am - 5:00 pm.

Background Check Requirements. Financial and Criminal Background Check and Motor Vehicle Registry (MVR) Check

This job description is not designed to contain a comprehensive listing of activities, duties, and/or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Salary Information

$29,629

Required Documents to Apply

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents

Special Instructions to Applicants

Recruitment Contact Information

Human Resources 479-788-7083

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements

Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity

N/A

Frequent Physical Activity

N/A

Occasional Physical Activity

N/A

Benefits Eligible

Yes