Business Operations Coordinator - #307281

Business Operations Coordinator

Location: Corpus Christi, TX (In Office)

Schedule: Monday-Friday, 7:00 AM - 4:00 PM plus overtime as needed to support business operations

Compensation: $25/hour

Position Summary

We are seeking a highly organized, adaptable, and dependable Business Operations Coordinator to support the Vice President and the day-to-day administrative operations of our West Region. This role goes beyond traditional administrative support and serves as a key resource for multiple aspects of the business, including onboarding, timekeeping, purchasing, billing support, travel coordination, and general office operations.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where priorities can change quickly. This position requires strong organizational skills, sound judgment, discretion with confidential information, and a willingness to step in wherever needed to support the success of the team.

Primary Responsibilities

Executive & Administrative Support

• Manage and coordinate the Vice President's calendar, meetings, travel arrangements, and business activities.
• Prepare reports, presentations, correspondence, and meeting materials.
• Maintain organized records, files, and company documentation.
• Coordinate meetings, events, and follow-up activities.
• Serve as a liaison between management, employees, customers, and vendors.

Employee Onboarding & HR Support

• Assist with new hire onboarding and orientation activities.
• Coordinate required employment documentation and records.
• Support communication between operations, payroll, HR, and field personnel.
• Maintain employee files and onboarding documentation.

Timekeeping & Payroll Support

• Assist employees and supervisors with timekeeping processes and corrections.
• Review and validate employee time entries for accuracy and completeness.
• Coordinate with payroll and operations to resolve timekeeping discrepancies.
• Generate reports and provide administrative support related to labor tracking.

Purchasing & Vendor Support

• Process purchase orders and maintain purchasing records.
• Coordinate material, equipment, and office supply purchases.
• Work with vendors to obtain quotes, track deliveries, and resolve purchase-related issues.
• Assist with maintaining vendor documentation and records.

Billing & Accounting Support

• Assist with billing package preparation and invoice support.
• Track project-related documentation required for invoicing.
• Coordinate with project managers and accounting personnel to ensure timely and accurate billing.
• Maintain organized project files and supporting documentation.

General Business Operations Support

• Support special projects and operational initiatives.
• Assist with CRM, reporting, spreadsheets, and data entry.
• Provide backup support for office and administrative functions as needed.
• Help identify opportunities to improve administrative processes and efficiencies.

Qualifications

Required

• 3+ years of administrative, operations, office management, or business support experience.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
• Ability to manage multiple priorities with minimal supervision.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion with confidential information.

Preferred

• Experience supporting executive leadership.
• Experience with ERP systems such as Business Central or similar platforms.
• Experience with purchasing, billing, payroll, or timekeeping functions.
• Experience working in construction, industrial services, manufacturing, or related industries.

What We're Looking For

• A self-starter who takes ownership and follows through.
• Someone who can wear multiple hats and adapt to changing business needs.
• Strong attention to detail and accuracy.
• Excellent interpersonal and customer service skills.
• A team player who is willing to jump in wherever needed.
• A problem-solver who can identify issues and help drive solutions.

Some of the Perks:

In addition to the $25 hourly wage, this role is also eligible for a competitive benefits package that includes medical, dental, vision, life, and disability insurance; 401(k) retirement plan with company match; flexible spending & health savings account; paid holidays; paid time off; employee assistance program (EAP), and other benefits.

About PK

PK Companies is a diversified provider of skilled services for the industrial, commercial, oil & gas, and energy sectors. PK Companies include PK Industrial, PK Safety, and PK Technology. All PK services share a common goal of providing “A Higher Level of Protection” by differentiation through creating and leveraging technology-based solutions. www.pksti.com

Why you'll enjoy working at PK

• We are leaders – Leadership is not limited to our management team. It's something everyone at PK embraces and embodies.
• We are innovators – We believe the only way to predict the future is to build it. Creating solutions to lead our company and industry is what we do on every project, every day.
• We are always learning – Everyone here is continually learning on the job, no matter if we've been in a role for one year or one minute. We are committed to learning and implementing what is best for our customers, and us.
• We are passionate - Results driven but down-to-earth. We believe in excellence in all we do and accept nothing less.
• We are one team – The magic of PK is our people, together making our goals attainable and driving us toward excellence.
• We value diversity- We know that the best ideas come from teams where diverse points of view uncover new solutions to hard problems. We welcome and value individuals who bring diverse life experiences, educational backgrounds, cultures, and work experiences.

If all this sounds good to you, then come JOIN US! Apply today!

PK Companies Group, LLC is an equal opportunity employer, and we welcome candidates from all backgrounds to apply.

All hiring decisions are based on the qualifications of each candidate compared to other candidates and business needs.

We thank all applicants for their interest in our company, but only those selected for an interview will be contacted.

7:00 am - 4:00 pm, Monday - Friday, plus overtime as needed to support business needs.