Chief of Staff to CEO - #252954

The Mom Project is excited to support our customer, a technology-enabled legal services company, with their search for a full time Chief of Staff to join their team!

About The Company

Founded five years ago, our customer is revolutionizing the legal sector with groundbreaking technology and unmatched operational support. What began in mass tort case services has evolved into a full-scale transformation of personal injury law, reshaping how firms operate. Their proprietary tech boosts efficiency and sets new industry standards.

About The Role

The Chief of Staff is part strategist, part project manager, part communication guru, and part trusted advisor. They make sure the CEO can focus on the big picture by handling the behind-the-scenes coordination that keeps everything moving smoothly.

You are Excited About this role because you will be engaged in:

Strategic Execution & CEO Support

• Help drive the CEO’s top priorities and company-wide initiatives forward with clarity and momentum
• Facilitate strategic planning sessions and ensure effective follow-through on goals and execution
• Independently run with special projects that align with the CEO’s vision—owning planning, coordination, and delivery
• Act as a gatekeeper and thought partner
• Filter incoming requests, prioritize the CEO’s time, and ensure focus on what matters most
• Ensure the executive team is always looking ahead
• Maintain a strategic calendar of company milestones, leadership meetings, events, and key deliverables
  
  

Operational Efficiency

• Keep the CEO organized by managing agendas
• Prep for meetings, follow up on action items, and ensure decisions are implemented
• Act as a cross-functional connector—working with teams across departments to break silos and move projects forward
• Take charge of recurring meetings (e.g., weekly exec team syncs), setting agendas, tracking decisions, and ensuring follow-through
  
  

Communication & Information Management

• Draft internal and external communications, decks, talking points, and reports for the CEO
• Sit in on key meetings when needed and provide clear summaries, follow-ups, and insights
• Ensure consistent messaging and tone across company-wide communications and executive updates
• Build executive presentations, briefings, and prep materials with speed and polish
  
  

Executive Collaboration & Culture Building

• Work closely with several members of the executive team on cross-functional projects and strategic initiatives
• Build strong cross-functional relationships to foster trust and collaboration across the company
• Occasionally act as a proxy for the CEO in meetings or communication threads
  
  

Office & Event Operations

• Step in as an office manager when needed, overseeing day-to-day office operations and ensure a smooth operation
• Manage office needs, including kitchen/lunch stocking, supplies, maintenance, and light administrative duties
• Plan and coordinate conferences, client events, and off-site meetings - handling logistics, travel, materials, and execution
• Support in-person team moments and rituals that bring people together and reinforce company culture
  
  

We’re Excited About You Because You Can…

• Work independently with minimal direction
• Thrive in ambiguity and proactively takes ownership
• Relentlessly follow up and follow through
• You don’t let things slip through the cracks and you keep others accountable
• Manage complex, high-priority initiatives from end to end
• Ensure clarity on ownership, deliverables, and measurable results
• Build alignment across functions by driving collaboration, facilitating communication
• Translate big-picture goals into actionable team plans
• Support executive leaders by identifying areas for operational improvement and helping drive focus on priorities
• Create scalable tools, processes, and frameworks that help teams execute efficiently while staying connected to strategy
• Synthesize data, qualitative insights, and business context into smart, practical strategies and decision-making support
• Conduct competitive research within the legal tech space
• Research market intelligence to inform strategic decisions and keep the company ahead of industry trends
• Help to plan leadership offsites, manage internal communications, and support conference efforts
• Assist in closing operational gaps
• Make order out of chaos, bring clarity to complexity, and always find a way forward—even when the path isn’t clear
• Above all, you are bright, kind, and motivated by the challenge of making an impact
  
  

Why You’ll Love Working with Us…

• We are a group of bright, kind professionals who are motivated by challenges and value integrity, innovation, and trust
• We cultivate a diverse and inclusive community, where all voices are heard and valued
• We leverage our strengths in legal technology to drive innovation and disrupt the industry
• We win as a team, commit to our work, and celebrate success together
• We boldly create the future while keeping equity and client impact at the center of all that we do
• We offer comprehensive compensation packages and inclusive health and wellness benefits
  
  

Location

The ideal candidate will be Boca Raton based and able to be on-site 3x/week, but we will consider Miami area candidates who can be on-site 1x/week, the team will also consider remote candidates who can come to the office 1x/month.

Compensation And Benefits

This role will receive a competitive salary, benefits, and variable compensation. The salary for U.S.-based employees in this role will be within the range listed below. Compensation is determined by various factors, including experience, location, and performance. This position is also eligible for variable compensation based on individual and company performance.

Salary Range

$120,000 to $150,000 USD Annually

Perks And Benefits

We recognize that our employees are not just professionals; they are individuals with unique lives, families, and challenges. This understanding drives our commitment to providing a comprehensive benefits package designed with your well-being at the forefront. We are dedicated to helping you be the best version of yourself.

Unparalleled Experience

• 1:1 Coaching and Stretch Assignments early in your career to accelerate growth
• Robust Learning & Development offerings to support your continuous growth
• A talented Peer Network for seasoned talent, providing access to a diverse and expert community
• Work with cutting-edge technology alongside pioneers in the legal tech industry
• Start-up, enterprising culture where you collaborate directly with senior leaders and C-suite executives
• Hyper-growth career opportunities with clear paths to advancement
  
  

Wellness, Family Planning, and Support

• Access to free therapy sessions and emotional/work-life counseling
• Complimentary Calm subscription to support mental well-being
• Medical, dental, vision, and health insurance coverage
• Life insurance and short/long-term disability insurance
• Flexible Spending Accounts
• Comprehensive support for every unique path to parenthood
• 401k plan
• Employee Assistance Program
  
  

Remote/Hybrid Schedule + Generous Paid Time Off (PTO)

• Enjoy a hybrid work schedule, blending on-site collaboration and work-from-home days for staff within a 40-mile radius
• HQ based employees are generally positioned at the higher end of the market range for their relevant role
• For employees outside of the radius, this is a fully remote role.
• Holiday Pay, including 11 paid holidays
• Flexible PTO and Discretionary Time Off for balance and personal needs
  
  

Purpose-Driven Careers

A career with us is purpose-driven, where your work directly contributes to advancing justice and bringing voices to the forefront. By leveraging innovative technology, we help ensure fair outcomes for claimants and empower legal teams to fight for what's right. Join us in transforming the litigation landscape and be part of a team dedicated to making a real, lasting impact in the pursuit of justice and equity.