City ClerkDeputy Dir of Admin Services - #257258

JOB REQUIREMENTS: Plans, organizes, assigns, and supervises work of

Administrative Services Division staff to ensure various internal and

external services are carried out effectively including election

administration, administration of various licenses and permit

applications and issuance, coordination, publication and distribution of

meeting agendas, administering legal publications on behalf of other

departments. Administers personnel activities for division staff

including employee goal setting, performance evaluations, disciplinary

actions and facilitating employee growth and development. Oversees and

directs the planning and conduct of all elections including hiring,

training and supervising election workers, entering agreements to secure

polling places, monitoring changes in State and Federal election laws

and certifying the election results. Responsible for evaluating and

determining election equipment used and the selection of voting

locations to ensure compliance with State and Federal election laws as

well as determining the level of staffing and supplies required.

Responsible for overseeing the voter registration process within the

City of Appleton and the maintenance of related records in compliance

with State and Federal election laws. Attends all Common Council

meetings, administers the electronic voting system, and keeps records of

the Council proceedings. Coordinates and is a participating member of a

Redistricting Committee comprised of staff and elected officials to

review Census information and recommend adjustments to election district

boundaries. Attends all meetings of the Safety and Licensing Committee

and other committee meetings as required. Coordinates the Board of

Review meetings to satisfy statutory timing requirements regarding

meetings and hearings, receives training to ensure the Board complies

With State Mandated Requirements, Provides Training To Other Board

members, acts as a voting member of the Board and ensures that various

statutory procedural requirements are satisfied by the Board throughout

the meeting cycle. Establishes, directs, and manages the system used for

maintenance of records as the official record keeper of all City

records. Responsible for determining the administrative process and

issuing of multiple types of municipal licenses. Establishes the

administrative process for the application, review, issuance and

administration of over 30 different licenses issued by the City.

Responsible for administering the granting and issuance of alcohol

licenses. Advises applicants on permitted activities under each license

type and manages the demerit point system for alcohol license holders.

Reviews state statutes and recommends modifications to the municipal

code to adhere to changing state alcohol laws. Oversees the operations

of the Mail/Copy Center Coordinates the preparation and publication of

the City\'s legal notices for various City departments. Advises

regarding open meeting/open record requirements according to Wisconsin

Statutes. Evaluates when there could be potential quorums (or quorum

issues) of the Boards/Commissions/Committees of the City, Drafts and

posts Quorum Notices as appropriate. Administers oaths and affirmations

to elected officials. Administers the process for collecting competitive

bids for public works projects and bidder pre-qualification record

keeping. Acts as liaison between the public and other government

officials, conducts media interviews and attends other public events.

Responsible for the care and custody of the corporate seal. Maintains

regular punctual and predictable attendance, works extra hours as

required including, but not limited to, attending Common Council meeting

Sand Committee Meetings As Required, And Election Administration. OTHER

JOB FUNCTIONS Coordinates document maintenance and storage and oversees

maintenance of storage area. Serves on advisory committees and attends

regularl scheduled Deputy Director meetings. Prepares, presents and

maintains the Administrative Services division budget and coordinates

with the City Attorney to develop and maintain the Legal Services

Department budget. \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: A

Bachelor\'s degree in Business, Public Administration, Records

Management or related field is preferred. WMCA Wisconsin Certified

Municipal Clerk, IIMC Certified Municipal Clerk, WMCA Wisconsin

Certified Professional Clerk, or IIMC Master Municipal Clerk

certification desirable, with at least six years\' experience also

preferred; or any combination of experience and training which provides

The Following Knowledge, Abilities And Skills. Thorough Knowledge Of

election laws and procedures and ability to monitor and respond to

changes in the law. Ability to forecast and strategically plan for

anticipated voter turnout and absentee ballot requests by securing

adequate personnel and resources to administer each election. Thorough

knowledge of state statutes and Appleton Municipal Code relating to the

administration of City government. Thorough knowledge of parliamentary

procedures, committee work and council proceedings. Good management

skills including the ability to train, supervise, motivate and evaluate

staff and coordinate all functions performed by them. Strong leadership

skills including the ability to plan, recommend and support major and

minor changes within the department and the city. Ability to offer

budgetary documentation within the guidelines of the city structure;

ability to prepare, support and defend the recommended operating budget

of the department\'s division. Ability to coordinate the updating and

maintenance of various files and records. Ability to work under pressure

and meet strict deadlines. Ability to communicate effectively, both

orally and in writing, with personnel at various levels within and

outside the organization including news media and outside agencies.

Skill in dealing with the public and department personnel and establish

effective working relationships with the public, news media, city

officials, outside agencies and others. Skill in the preparation and

interpretation of complex oral and written communications. Possess and

maintain a valid Wisconsin driver license. \*\*\*\*\* APPLICATION

INSTRUCTIONS: Apply Online:

https://www.governmentjobs.com/careers/appletonwi