Deputy Clerk of Courts I - #256953

JOB REQUIREMENTS: Performs high volume, complex and responsible legal

and clerical work dealing with all areas of the Courts criminal,

traffic, forfeitures, juvenile, small claims, civil, jury system.

Frequently exercises initiative and judgment in applying procedures in

both routine and non-routine situations. Deputized for the purpose of

clerking court proceedings and taking related minutes of the proceedings

in court, administering oaths to witnesses, jurors and bailiffs and

signing legal documents and/or court orders. Must be able to work

independently to complete tasks in a timely manner. Essential Duties

Assists in maintaining and drawing jurors for jury panels and

determining eligibility. Receives phone calls, voicemails and letters

from jurors and responds accordingly. Maintains record system on

juror\'s service and a related jury handbook. Prints juror

questionnaires, mails and enters juror replies sent by mail and

completed online. Answers phone calls from government agencies regarding

related court issues, court calendar, scheduling. Compose correspondence

on court issues to appropriate state, county and local agencies to

resolve and clarify case information as needed. Attends various court

hearings and take concise minutes of court hearings and prepare

documents accurately to reflect the court officials decisions in court

and distributes forms and documents to proper litigants, attorneys,

authorities and agencies. Verifies and answers inquiries of a

non-restricted nature regarding criminal, civil, family, small claims,

and forfeiture cases. Prepares a variety of complex legal papers such as

commitments, judgments, warrants, orders of transfer, notices of case

rescheduling, appeals, bonds conditions, judgment of convictions,

compile pre-sentence investigation data, assessments,

revocations/suspensions, civil judgments. After preparation of court

documents and notices, must disseminate them to the appropriate agencies

whether it\'s the County jail, Dept. of Corrections, Probation & parole,

DOT, attorneys or defendants. Ensures proper files, documents, documents

and forms are in the courtroom or are processed from e-filing system for

daily court activities. Attends injunction hearings and process related

paperwork, enter info on CCAP and send copy to the Sheriff\'s department

to process. Scans court files after court is completed. Cross trained to

assist in all case types to provide back-up duties in the Court area.

Backup to circuit court branches when needed as a backup. Performs

related functions as assigned by Chief Deputy or Clerk of Court.

\*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Knowledge of legal

documents, court forms and legal terminology. Knowledge of financial

structures for various misdemeanor and felony statutes to ensure proper

imposition of fines, costs, restitution and civil judgments for unpaid

financial obligations. Knowledge of criminal and traffic state statutes

and county ordinances, administrative codes, legislative bulletins, bond

schedules for entry and/or disposition of cases. Knowledge and recognize

errors in legal documents and the ability to interpret minute sheets

hand written by others. Knowledge of English grammar and spelling.

Knowledge of general bookkeeping practices. Knowledge of office

procedures. Knowledge of court procedures and proceedings. Knowledge of

and ability to use a computer and required software. Ability to learn

and apply specialized knowledge and skills in the department. Ability to

accurately transfer interpreted items from a minute sheet to CCAP in

order to generate Judgement of convictions. Ability to understand fines,

fees, costs and restitution structures for court cases. Ability to work

with defendants and parties who may not communicate effectively and

might be angry or use other demeaning behavior. Ability to take complete

and accurate minutes of legal proceedings. Ability to maintain

confidentia ity. Ability to maintain complete and accurate legal

records, clerical and accounting. Ability to learn, interpret and apply

policies, regulations, procedures and laws which relate to departmental

operations. Ability to complete multiple tasks during difficult or

stressful situations. Ability to accept responsibility and exercise

independent judgment. Ability to establish and maintain effective

working relationships with staff and the public. Ability to communicate

effectively both orally and in writing. Ability to work the required

hours of the position and overtime and extra hours when court hearings

extend after normal work hours. Ability to organize and prioritize

workload and adjust accordingly as more items are added. \*\*\*\*\*

APPLICATION INSTRUCTIONS: Apply Online:

https://www.governmentjobs.com/careers/browncounty