Election Clerk - #134853

City of Lowell

Job Description

Elections Office

Elections Clerks

Two Vacancies

(1) Must be registered Democrat

(1) Must be registered Republican

Job Title: Elections Clerk (2000-29, J#6255, 3587)

Department: Elections and Census Office

Reports To: Commissioners; Director of Elections and City Solicitor

FLSA Status: Non-Exempt

Union Status: AFSCME

Salary: $46,639.63 (min) to $55,878.65 (max) annual; 35 hours/week; ARPA Funded

This position is contingent on availability of ARPA funding. Position and salary shall be eliminated when said funds are no longer available.

SUMMARY Seeking support staff for the administrative work performed in the Elections

Department.

The Election and Census Office provides election services for the citizens of the community; to protect the integrity of votes; and to maintain a transparent, accurate, and fair electoral process. The

Election and Census Office is responsible for all aspects of the voting process including registering residents to vote; coordinating voter education and outreach; and hosting student-voter registration drives. Additionally, the Election and Census Office oversees polling location assignment and assessment, hiring and training election workers, and all Election Day operations including multidepartment coordinating. The Election and Census Office also administers the annual Street

Listing (City Census) and maintains historic voter lists and election documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Under direction; interprets policies, rules and regulations relative to the Office.

Investigates records, files and other information resources to obtain necessary information.

Classifies information according to office procedures.

Sends, routes, and relays forms, materials and informational report writing, violation notices.

Retrieves information or data from files or records.

Processes forms for accuracy and completeness types memos, letters and other materials.

Answers telephones; gives information to public; process purchase/service orders; payroll; special department reports; data entry; word processing, etc.

Proficient in Microsoft Word and Excel computer skills

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Works closely with the public, familiar with election laws.

Plans work assignment for others; instructs or trains in work methods or procedures; reviews and analyzes the work of others; verifies the work of others for accuracy

Performs specific election and census related duties such as poll worker recruitment, preparation of absentee ballots, inputting census information participation in training sessions, cross training with all office staff, and other such duties as required.

SUPERVISORY RESPONSIBILITIES

Supervises lower level staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Responsibilities in accordance with the organization's policies and applicable laws.

Responsibilities include interviewing, and training employees; planning, assigning, and directing work appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Three years full time experience in a busy office environment involving customer service, records retention and general clerical support; or equivalent combination of education and experience must include working knowledge or word processing and spreadsheets.

Complete knowledge of acceptable business office procedures and standards. Ability to handle a variety of tasks at one time.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from group managers, customers, and the general public.

Bilingual candidates are encouraged to apply.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to resolve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

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The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock (electrical outlets).

The noise level in the work environment is usually moderate

The City of Lowell is a smoke and drug free employer and requires a physical with drug screen and CORI, post offer.

Qualified individuals should apply by the deadline by submitting application/resume with cover letter using the City of Lowell job opportunities online portal:

https://selfservice885.tdr.tylerhosting.cloud/ess/employmentopportunities/default.aspx

The City is committed to encouraging diversity and inclusion through equitable opportunities for all community members. The aim is for our workforce, including contractors, to be truly representative of all sections of society and our community, and for each team member to feel respected while fostering belonging.

"The City of Lowell assures that every individual shall have equal access to all City employment opportunities. The City is all-inclusive and no person shall be denied equal access because of race, creed, color, religion, national origin, sex, sexual orientation, gender identity, age, military service, or physical/mental disability."

EOE/AA/504 Employer

Job Type: Full-time

Pay: $46,639.63 - $55,878.65 per year

Work Location: In person