Executive Assistant - #255312

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.

Who We Are

UFC is the world’s premier mixed martial arts organization (MMA), with more than 700 million fans and approximately 300 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 950 million households across more than 170 countries. UFC’s athlete roster features the world’s best MMA athletes representing more than 80 countries. The organization’s digital offerings include UFC FIGHT PASS, one of the world’s leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

The Role And What You’ll Do

The Executive Assistant provides all aspects of direct support/assistance to assigned executive(s). This position has exposure to information of a sensitive, confidential, strategic, and critical nature requiring discretion, independent judgment, tact, and diplomacy. This position also requires interaction with other senior management personnel and therefore requires a professional attitude and strong interpersonal communication skills.

• Manages calendar for assigned executive(s), and proactively partners with the assigned executive(s) to keep him/her on schedule.
• Uses sound judgment and carefully ascertains the nature of incoming phone calls, accurately records messages, addresses issues independently, and transfers calls as necessary. Follows up with callers regarding information requests.
• Manages the workflow of assigned executive(s), including meetings, correspondence, milestone events. Helps organize work projects, and proactively prioritizes and partners with assigned executive(s) to ensure all objectives are addressed and handled in a timely manner.
• Communicates in person and through correspondence with high level contacts inside and outside the company, such as vendors, customers, and senior leaders.
• Works with other members of internal departments as requested.
• Composes, types, and prepares correspondence, memos, presentations, confidential materials, etc. of the highest quality.
• Schedules and coordinates meetings or other events as directed by assigned executive(s).
• Coordinates preparation of PowerPoint presentations for meetings or other events as directed by assigned executive(s).
• Coordinates directly, or in conjunction with Travel department, travel arrangements including flights, hotels, and car services as requested and creates itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and checks for new information pertaining to travel.
• Prepares expense reports for assigned executive(s) as requested.
• Files correspondence and other records.
• Coordinates transmission of information with others.
• Ensures adequate office supplies and submits order requests for additional supplies as needed.
• Runs errands as requested by assigned executive(s).
• Performs other tasks, projects, and responsibilities as assigned.
  
  

You Have These

• High School diploma or GED required. College degree strongly preferred.
• Minimum of 3 years of experience as an assistant to a high-level individual within a fast-paced organization.
• Outstanding organization, prioritization, analytical, and anticipatory skills.
• Solid project management and problem-solving skills.
• Ability to be internally inspired to perform a task to the best of one’s ability using his/her own drive or initiative.
• Must be flexible and responsive to evolving and changing business environment.
• Ability to communicate effectively, verbally and in writing with individuals in all levels of the organization, but particularly with members of the highest level of the organization.
• Ability to work independently and thrive in a multi-task, fast-paced environment.
• Excellent organizational skills.
• Excellent attention to detail.
• Ability to maintain confidential information.
• Knowledge and ability to work in Microsoft Excel, Word, PowerPoint, and Outlook, and the ability to learn other basic computer programs.
  
  

TKO EEO Statement

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.