Executive Assistant - #305013

The Executive Assistant (EA) will provide support to the Vice President, Chief Communications Officer who leads a global marketing function that builds Adobe’s reputation, trust and engagement with key stakeholders through strategic communications, media relations, executive visibility, impactful and innovative events and corporate social responsibility initiatives. It strengthen Adobe’s voice in the AI arena and deepen trust with customers, creators and communities. This organization connects customer intelligence with strategy to guide investment and innovation. This organization as a whole is part of the Global Marketing Organization (GMO).

You will collaborate closely with executive-level customers, partners, senior leaders, E-team, SVP & VP EAs and teams within GMO, product, engineering, legal, sales, etc.

A successful candidate will have a proven track record of working in a fast-paced environment with meticulous attention to detail. You will thrive in ambiguity, have a low ego and be willing to roll up your sleeves with the team. You will excel in building rapport internally and with customers.

Responsibilities

• Coordinate sophisticated (complex) VP calendar management
• Be responsive to key external and internal partners, with contact outside normal business hours for time-sensitive situations (e.g customer meetings).
• Represent Adobe, the VP and team in a brand-building light through thoughtful, friendly, and timely follow-through and sound judgment.
• Ensure VP has customer or event briefing and context in advance of meetings. Prepare presentation materials from standard library as needed.
• Arrange travel and accommodation for executives. Prepare expense reports. Arrange team offsites & customer visits.
• Manage vendors, purchase orders, and team events, as needed.
• Work across many internal groups including, exec comms/PR, event coordinators, research/engineering, product, sales, legal, strategy & ops.
• Prepare administrative and operational Word, Excel, PowerPoint presentations, agendas, reports
• Participate or lead special projects, as appropriate.

Keys to success

• Dedication to excellence . Perform duties at a high-quality level on a consistent basis. Strong attention to detail. Accurate written and verbal communication.
• Highly organized. Ability to function well in a fast-paced, high-volume environment. Table-stakes ability to prioritize and coordinate complex calendaring asks. Ability to maintain a realistic balance among multiple priorities. Fast response times.
• Curious & great judgement. Strong interest in understanding Adobe’s business and VP’s scope of responsibility. Use business sense to decipher priorities and make sound judgment calls when needed.
• Discretion. Respect for confidentiality in handling any sensitive information.
• Excellent communicator. Able to confidently and professionally interact with professionals at all levels. Strong relationship with E-Team & GMO EAs. Keep in contact with VP via slack, email and text.
• Great teammate. Flexible colleague with a can-do attitude. Calm under pressure. Easy to work with.
• Creative problem solver. Demonstrate ability and temperament to work in an ambiguous and changing environment. Think outside of the box with a sense of urgency. Know when to check in with VP to test decisions.

Skills and Qualifications

• Associate’s or Bachelor's degree preferred.
• 8+ years of related experience required in working in an executive assistant role supporting senior executives.
• Ability to use enterprise tools like ChatGPT, Claude, Concur
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Flexible hours as dictated by the needs of business.

About Adobe
Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We’re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.

Let’s Adobe together
At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture , focus on people, purpose and community , Adobe for All , comprehensive benefits programs , the stories we tell , the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email [email protected] or call +1 408-536-3015.

AI Use Guidelines for Interviews:
Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.

At Adobe, we empower employees to innovate with AI — and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it’s restricted during live interviews. See how we think about AI in the hiring experience .

Expected Pay Range: Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $84,200 -- $174,700 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

In California, the pay range for this position is $120,700 - $174,700

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:
California :
Fair Chance Ordinances
Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.

Colorado:
Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:
Massachusetts Legal Notice
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.