Executive Assistant, CEO - #262304

BlueLinx is a leading U.S. wholesale distributor of residential and commercial building products. We specialize in offering a comprehensive range of both branded and private-label SKUs, encompassing lumber, panels, engineered wood, siding, millwork, and industrial products. With a strong market position and broad geographic coverage, we proudly serve customers in all 50 states. At BlueLinx, we provide exceptional career opportunities for talented individuals who possess strong leadership skills, problem-solving abilities, and a passion for going above and beyond. Join our team and unleash your potential in a thriving and dynamic work environment.

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The Executive Assistant will provide a broad range of administrative support activities (including coordinating schedules/calendars, making travel arrangements, maintaining files, preparing special/various reports, providing customer service to people within and outside of the department/organization, etc.).

Responsibilities

• Manages and organizes the CEO schedule, including arranging appointments, meetings, travel arrangement and expenses. Screens and prioritizes emails, phone calls, and other communications for the CEO. Prepares and edits correspondence, communications, presentations, and other documents.
• Maintains and updates documents, databases and filing systems. Conducts research and compiles data to support executive decision-making. Prepares and distributes agendas, minutes, and reports. Handles sensitive information with discretion and maintains confidentiality. Manages confidential documents and ensures secure storage and transmission of information.
• Acts as a liaison between the CEO and internal/external stakeholders. Drafts and responds to correspondence on behalf of the CEO. Communicates effectively with team members and other departments. Anticipates and addresses potential issues, resolving problems proactively to ensure efficient operation of the CEO's responsibilities.
• Assists in the planning and execution of special projects or events. Coordinates and follow-up on various tasks and projects as assigned by the CEO. Experience working with a Board of Directors.
  
  
  

Qualifications

• HS Diploma or equivalent required. AS / BA / BS or Masters a plus.
• 5-7+ years of experience in related area of responsibility preferred; 5+ years supporting a senior level executive.
• Exceptional administrative support skills and basic understanding of business.
• Excellent organizational and prioritization skills.
• Ability to multi-task efficiently, detailed oriented and flexible.
• Excellent written and verbal communication skills. Ability to communicate effectively with individuals at all levels.
• Must demonstrate initiative and be willing to follow through on all tasks.
• Ability to maintain a high level of professionalism and discretion.
• Excellent proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and other computer software as required.
  
  
  

BlueLinx is an Equal Opportunity Employer: Veterans/Disabled