Executive Assistant to CEO - #262955

About Gladia

Founded in 2022 by Jean-Louis Queguiner (ex-OVHCloud) and Jonathan Soto (ex-MIT/Sigfox), Gladia builds best-in-class speech AI tools that empower businesses to deliver faster, more accurate, and innovative communication solutions worldwide.

Headquartered in vibrant tech hubs like Paris and New York City, Gladia is leading the charge in speech AI innovation. In under two years, we’ve grown exponentially, now serving over 150,000 users and 700 enterprise clients—including industry leaders like Attention, Circleback, Method Financial, and VEED.IO.

Our API supports advanced speech recognition and analysis in over 100 languages, setting a new standard for speed and accuracy across customer support solutions, voice agents, meeting assistants, and more.

Backed by world-class investors like Sequoia Capital, New Wave, and XAnge, we recently raised $16M in Series A funding—bringing our total funding to $20.3M. This investment powers our mission to build the ultimate AI audio infrastructure for leading platforms across the globe.

We’re looking for a highly reliable, ultra-organized, and resourceful Executive Assistant to support our CEO, Jean-Louis Queguiner, who has recently relocated to New York to open Gladia’s first U.S. office. This is a unique opportunity to be part of Gladia’s growth in the U.S. from the ground up.

Role

As the Executive Assistant, you’ll operate as a force multiplier for the CEO helping him stay focused, prepared, and two steps ahead. Your responsibilities will span across:

Executive Support

• Manage a complex calendar, including meetings across time zones.
• Coordinate travel arrangements, including flights, accommodations, and local logistics-especially between the U.S. and Paris.
• Ensure the CEO is well-prepared for meetings and events with briefing materials and agendas.
• Track action items and follow-ups to ensure execution and accountability.
  
  

Team Communication & Project Coordination

• Serve as a liaison between Jean-Louis and the broader Gladia team to ensure effective communication and follow-through.
• Assist in preparing internal communications and summaries on behalf of the CEO.
• Collaborate closely with the Marketing team to support the planning and execution of events, including local meetups and industry conferences.
  
  

HR & Administrative Operations

• Support the onboarding process for new employees, ensuring a smooth and well-organized experience.
• Coordinate travel and logistics traveling to or from Paris & International events.
• Partner with the People team on administrative tasks related to new joiners & office needs
• Be a point of contact for U.S. team members regarding local office logistics.
  
  

Profile

• 3+ years experience in an Executive Assistant or Operations role, ideally in a fast-paced startup or tech environment
• A proactive, resourceful mindset: you anticipate needs and solve problems before they arise
• Excellent organizational and communication skills
• Experience working across time zones and international teams is a strong plus
• Experience with event planning
• A collaborative and approachable style - people enjoy working with you
• Strong written and verbal English skills (French is a plus, but not required)
• Comfort with hybrid work, being the local go-to person for a mostly distributed team
  
  

What Gladia Offers

• A full-time, hybrid role based at WeWork, 450 Lexington Avenue, NYC
• Health insurance
• Dental & Vision
• Short-term and long-term disability
• 401k
• Unlimited PTO
• Wellness benefits
  
  

Hiring Process

• Introduction interview with Juliette (30’), People Lead
• In depth interview with Thibaut (45’), COO
• Final interview with Jean-Louis (30’), CEO
• Reference check
• Offer !
  
  

At Gladia, we thrive on creativity, collaboration, and a shared passion for pushing the boundaries. Our team is made up of brilliant AI minds, all working together to deliver solutions that make a real-world impact. Whether you're looking to solve complex challenges, innovate in a fast-paced environment, or be part of a global movement transforming communication, Gladia is the place for you !