Front Office Coordinator - #308392

Status Non-Exempt, Benefits Eligible

Department Sales Office

Pay Level Based on experience

Position Summary:

This position involves assisting sales staff and offering customer assistance both over the phone, in-person and through email. This person will be responsible for managing the staff calendar, handling mail, office supply inventory, while developing and maintaining functional office procedures. The Office Coordinator needs to be a skilled communicator, and someone who thrives in our exciting and fast paced work environment.

Essential Job Functions:

• Greet and assist all clients and employees; phone, email, or in person

• Ensure office & showroom areas are kept tidy and presentable

• Assist sales staff by corresponding with clients, running office related errands

• Open and distribute mail

• Order supplies (office, projects and inventory)

• Stock supplies (business cards, paper, supply closet, bathrooms)

• Maintain filing systems (contracts, event folders, catalogs, receipts)

• Create, update, and file Purchase Orders

• Manage office calendar & schedule meetings

• Print & distribute reports (and other paperwork) for departments

• Create hotel/motel reservations for out of town jobs

• Attend weekly office meetings

• Attend industry events & meetings

Behaviors/Skills:

• Positive & coachable attitude

• High attention to detail

• Excellent customer service & communication skills

• Maintain a cooperative relationship with coworkers

• Maintain a professional personal appearance

• Ability to work under pressure & multi-task efficiently

Minimum Position Qualifications:

• High school diploma, GED, or equivalent

• Excellent attention to detail

• Ability to re-prioritize tasks as needed

• Ability to use math to solve problems

• Must be able to read & write in English

• Computer literate, preferably with both PC & Mac

• Knowledge of Microsoft Office and/or Google Docs

• Must pass company drug screen

Desired Previous Job Experience:

• Minimum 2 years in the event and/or sales industry

Peter Corvallis Productions is an Equal Opportunity Employer.