HR Coordinator (Distribution Center) - #304552

We are the champions of childhood

Hanna Andersson is a Portland, Oregon-based premier kids and baby clothing brand. Our clothes are made to play, made to last, and designed to let kids be kids. We have core commitments to design, quality, and sustainability, and we believe in helping families create meaningful everyday moments. These principles guide the Hanna Way, and lead to an experience authentically different from other children’s brands.

We cultivate our unique brand by hiring team members who believe in these values, own a customer service mindset, and who are innovative, results-oriented, and comfortable working in a collaborative and growth-driven work environment. We all share in our brand’s success, and we actively encourage our team members to maintain a healthy balance in their daily lives.

Position Summary

This is a full-time, on-site role that supports day-to-day People Operations in the distribution center. The coordinator serves as a key point of contact for employees and leaders, providing bilingual support across onboarding, employee questions, HR systems, records administration, engagement activities, and operational People Team processes.

This position requires exceptional organizational skills, attention to detail, discretion, and the ability to thrive in a fast-paced environment.

What You'll Do

Recruitment Support:

• Assist in the end-to-end recruitment process, including job postings, resume screening, scheduling interviews, and coordinating candidate assessments.
• Act as a point of contact for candidates, ensuring a positive candidate experience throughout the recruitment process.
• Assist in conducting reference checks and background screenings.
• Maintain the applicant tracking system and ensure accurate and up-to-date recruitment data.
  
  

Onboarding And Offboarding

• Coordinate onboarding logistics, new hire documentation, and orientation support.
• Coordinate offboarding processes, including scheduling exit interviews and updating employee records.
  
  

HR Operations And Systems

• Maintain HRIS (Human Resources Information System) data, ensuring accuracy and integrity of employee records.
• Assist in benefits administration, including enrollment, changes, and employee inquiries.
• Generate People Team reports and assist in data analysis for People Team metrics and trends.
• Process People-related transactions in HRIS systems and maintain accurate employee data.
• Support employee data management, including changes to personal information, job titles, compensation, and promotions.
• Maintain accurate employee files, People Team records, and HRIS data in compliance with company standards.
  
  

Employee Relations And Engagement

• Provide bilingual English-Spanish support for employee communication, orientations, trainings, meetings, and People Team processes.
• Assist in organizing employee engagement initiatives, such as company events, wellness programs, and employee recognition activities.
• Serve as a first point of contact for employee questions related to policies, forms, onboarding, and general People Team support, and direct specialized questions to the appropriate partner as needed.
• Escalate employee concerns appropriately while maintaining confidentiality and professionalism.
• Support open-door practices and help foster a positive, inclusive employee experience.
• Provide bilingual interpretation/translation support during trainings, roundtables, investigations, and employee meetings as needed.
  
  

General Administrative Support

• Greets visitors/vendors and notifies appropriate internal parties. Communicate effectively by telephone, in person, or via email to positively reflect the goals and best interests of the Company.
• Maintains office supplies, including purchasing/refilling orders as needed; serves as point of contact for contracted vending companies.
• Provide general administrative support to the People Team, Operations team, and facilities team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in preparing documents, presentations, and reports.
• Assist with projects and initiatives, as assigned.
  
  

You Should Have

Core Qualifications:

• Bilingual in English and Spanish, including the ability to translate verbally and in writing for employee meetings, orientations, trainings, and day-to-day employee support.
• High school diploma or equivalent.
• Experience using Microsoft Office, HRIS, applicant tracking systems, and shared communication tools to manage employee data and workflow.
  
  

Communication And Relationship Skills

• Excellent written and verbal communication skills.
• Professional phone and interpersonal communication skills.
• Strong interpersonal skills with the ability to build trust with employees at all levels.
• Ability to work collaboratively in a team environment and build positive relationships across stakeholder groups.
  
  

Organizational And Professional Skills

• Strong organizational and time management skills, with the ability to manage multiple priorities effectively and meet deadlines.
• Ability to thrive in an ambiguous, fast-paced environment.
• Ability to handle sensitive and confidential employee information with discretion and professionalism.
• Confidence in presenting information and speaking in front of groups.
• Willingness to work overtime and occasional weekends as needed.
• Safety-conscious and focused on continuous improvement.
• Demonstrates professionalism, leads by example, and models best practices in daily work.
  
  

Preferred

• 1 year of previous experience in HR, recruitment, or related roles.
• Knowledge of employment laws, regulations, and best practices.
• Comfort working in a fast-paced distribution center environment and partnering closely with frontline operations teams.
  
  

Hanna Talent Cultivation Standards

With a rise in cyber-criminal activity, please note Hanna will never:

• Ask for any sensitive personal information via email, text, or other forms of instant messaging
• Interview you via email and/or send you a list of questions in lieu of an interview
• Extend an offer without speaking to you via phone or video call
• Ask for bank account or financial information during the recruiting process
  
  

Legitimate email communication will only be done to and from @hannaandersson.com email addresses. Please examine messages carefully to ensure this is the domain you are receiving messages from, as cybercriminals may also utilize domains that look similar but may have one letter off (such as @hannaandersson.com).

Legitimate candidate application submissions are received directly from the applicant. All unsolicited third-party submissions will be considered illegitimate and will not be reviewed or considered for hire.

Hanna Andersson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. As an Equal Opportunity Employer, Hanna Andersson prohibits discrimination, harassment, and retaliation of any kind. Hanna Andersson encourages applicants of all ages.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.