Human Resources Assistant - #135356

Thank you for your interest in employment with the Desert Research Institute. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please see the application instructions under each posting for information on submittal deadlines.

If you need assistance or have questions regarding the application process, contact Human Resources Hotline at (775) 673-7431 or [email protected] Job Description The Human Resources (HR) Office at the Desert Research Institute (DRI) in Reno, NV is seeking a customer-friendly, motivated self-starter who can quickly pick-up, retain and utilize procedural concepts to support the HR staff. This part-time position is a great way to learn all aspects of HR through supporting a highly educated and engaged employee population. Due to the diversity and high-volume nature of our department, the successful applicant must be flexible within their daily duties and eager to perform their post effectively Duties include:

• Operating multi-line phones, assisting callers, and taking detailed messages using professional communications and etiquette
• Accurate and timely completion of financial related tasks in Workday (e.g., p-card expense entry, purchase orders and renewals, etc.)
• Creating recruitment materials utilizing Canva
• Assisting with reviewing and compiling recruitment materials for search committees
• Creating, typing, editing, and formatting documents and emails
• Photocopying, scanning, faxing, and filing paper and electronic documents
• Assist employees with requests for forms, information, and HR appointments
• Compiling new hire packets, auditing, and updating personnel records
• Distributing materials, mailing documents, and scanning files for archiving
• Utilize MS Office programs, including Word, Outlook, Excel, PowerPoint, and Adobe
• Special projects and other duties as assigned by HR staff

Required Qualifications

• HS diploma or equivalent and one year of clerical/office/computer experience
• Intermediate skills in MSWord, Excel, PowerPoint, Outlook, and Internet applications
• Demonstrated experience handling and maintaining confidential information and communications with all levels of employees and team members
• Must have strong customer service skills and reliability
• Must be detail orientated, punctual, self-motivated, and highly organized
• Excellent business professional written and verbal communication skills
• Demonstrated ability to follow instructions, prioritize and organize tasks and workload from multiple staff members
• Ability to multi-task and work with frequent interruptions and distractions
• Strong collaborator with enthusiasm, positive attitude, and commitment to excellence

Preferred Qualifications

• Current enrollment working toward a degree in Human Resources, Business Administration, Management, or other business-related field
• Prior support of an HR office
• Experience entering and quality checking information in a Human Resources Database
• Project management support experience, including creating schedules, tracking, and reporting progress, working with team members to achieve milestones, organize e-filing

Compensation Grade $15/hour, no benefits Schedule Work hours are flexible around 20-25 hours per week, preferably a schedule that allows 4-5 hours per day between 8am – 5pm, M-F Physical Requirements This position requires the ability to frequently stoop, bend, kneel, stand, or sit for prolonged periods of time; requires the ability to lift, carry, and move up to 20 lbs Conditions of Employment: Employment is contingent upon successful completion of a background check Exempt No Full-Time Equivalent 50.0% Required Attachment(s) Qualified individuals interested in this position must attach the following documents to the specified section of your Workday application. Please contact the recruiting office if you have questions or need assistance with your application

• Cover letter detailing how your experience and qualifications prepare you for this job
• Current resume
• Contact information for three professional references, to be contacted at the appropriate phase of the recruitment process based on applicant permission

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made. For questions regarding this position, please call the recruiting office at 775-673-7335 SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES DRI employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Browse Jobs” report within Workday to find and apply for jobs at DRI and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, “R0138926” in the search box Posting Close Date Note to Applicant Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials References will be contacted at the appropriate phase of the recruitment process based on applicant notification and permission Newly hired faculty and postdoctoral fellows must assure that their official transcript is submitted to the Human Resources Office within 30 calendar days from the effective date of employment. Academic degrees must have been awarded by regionally accredited institutions This position may require a criminal background check to be conducted on the candidate(s) selected for hire As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks DRI employs only U.S. citizens and aliens authorized to work in the U.S. DRI only sponsors aliens applying for research faculty or postdoctoral fellow positions (J-1 or H-1B Visas) All applicants hired by the Desert Research Institute are subject to E-Verify.