Human Resources Assistant - #263169

Reporting directly to Director of Human Resources, the Human Resources Assistant provides administrative and clerical support to the Human Resources department, assisting with tasks related to recruitment, onboarding, employee records, benefits, and general HR operations. They play a vital role in ensuring the smooth functioning of the HR department and contribute to a positive employee experience. The position requires superior attention to detail and ability to work autonomously while the utmost confidentiality is demonstrated with all interactions.

• This is a FT onsite position with regular office hours Monday - Friday.
  
  

Duties And Responsibilities

• Maintaining accurate and up-to-date employee files, both physical and electronic. Ensuring confidentiality of employee information.
• Answers frequently asked relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to the Director of Human Resources.
• Utilizing and maintaining our HRIS system (Paychex) for data entry, reporting, and record-keeping. Assisting with payroll processing and other relevant data.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• May assist with payroll functions including processing and answering employee questions.
• Assisting with job postings, scheduling interviews, and conducting background checks. Coordinating onboarding activities for new hires, including orientation and paperwork.
• Assisting employees with benefits enrollment and changes, answering questions about benefits packages, and processing related paperwork. Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Submits and oversees Workers Compensation incident reports and claims.
• Provides general administrative support by managing HR correspondence, scheduling meetings, preparing reports, and providing general administrative assistance to the HR Director.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.
  
  

Skills And Experience

• Excellent verbal and written communication skills are essential for interacting with employees, candidates, and external vendors.
• The ability to manage multiple tasks, prioritize effectively, and maintain accurate records is crucial.
• Maintaining the confidentiality of sensitive employee information is paramount.
• Accuracy in data entry and record-keeping is essential.
• The ability to address employee inquiries and resolve issues effectively.
• Familiarity with HR software, Microsoft Office Suite, and other relevant tools.
• In essence, an HR Assistant acts as a key support system for the HR department, ensuring the smooth execution of daily operations and contributing to a positive work environment.
• Minimum (1+) one year of HR administrative experience preferred.
• Desire to work in an exciting and collaborative work environment.
• Superior judgment in confidential matters.
• Excellent organizational, administrative and interpersonal skills.
• Bachelor’s degree preferred or equivalent with business education or experience.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 lbs for general office work.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.