Human Resources Coordinator - #261175

Human Resources Coordinator 13068 DDC - Glendale, AZ Job Description:

Position Summary

Under direct supervision of the Benefits Manager, and supporting supervision of the Compensation & HRIS Manager, enhances department’s effectiveness by supporting the Human Resources (HR) team and the Tohono O’odham Gaming Enterprise (TOGE) in performing administrative functions and maintaining the Human Resource Information System (HRIS).

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities

• Responsible for record keeping of team member data/files.
• Coordinates the entry of all new hires, changes, benefits and terminations within the HRIS system.
• Coordinates the flow of paperwork with managers and other departments.
• Coordinates the scheduling of new hires for New Team Member Orientation (NTMO) and with the Tohono O’odham Gaming Office (TOGO) for the gaming license process.
• Coordinates completion of paperwork with new hires on first day through NTMO.
• Provides suggestions for process improvement regarding team member related scenarios such as the turnover, attendance, changes in the work environment as well as team member incentive that could lead to the retention of team members.
• Provides support to Human Resources department in other functional areas as requested.
• Assists in problem resolution, data entry and maintenance into the HRIS system and other related systems.
• Assists with communication of policies and programs to team members.
• Assists in coordinating key Human Resources and organizational activities, events, and programs with the direction from Human Resources management.
• Conducts Human Resources section of NTMO and ensures completion of all Federal, State, and TOGE required forms.
• Recommends and perform quality control procedures as defined to ensure accurate and compliant records, including records related to promotions, job transfers and new hires.
• Promotes team member self-service in compliance with available systems and procedures.
• Works with human resource colleagues to identify new opportunities to add value to the organization; help human resource colleagues with projects (as and where needed).
• Models a positive attitude, cooperative team spirit, and high integrity.
• Applies an understanding of key legal precedents, policies and practices to protect the interest of the organization, team members and ensure standards are adhered to.
• Ensures confidentiality of all team member records, investigations, and other information.
• Responds to employment verifications and unemployment verifications.
• Manages and implement special projects as assigned.
• Maintains communication with team members to foster a positive and professional work environment.
• Performs other duties as required.
  
  

Job Requirements

Minimum Qualifications:

Education And Experience

Associate’s degree in business or related field plus four (4) years of related human resources experience to include demonstrated knowledge/understanding in benefits and on boarding; two (2) of the four (4) years must have recent experience at an intermediate level with a Human Resources Information System; or equivalent combination of education and experience. Relevant and direct experience may be considered in lieu of degree requirement. Gaming experience preferred. Must be 18 years of age or older. No felony, theft or stealing convictions. Must be able to pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain a gaming license and to include the following:

Knowledge, Abilities, Skills, And Certifications

• Ability to represent the Human Resources department in a professional manner, building respect and confidence in the Human Resources department and the Enterprise.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to work independently with minimal supervision.
• Ability to demonstrate excellence in everything, and continually seek improvement in results.
• Ability to maintain confidentiality.
• Ability to handle multiple tasks and meet deadlines.
• Ability to communicate, read, and write clearly in basic English.
• Ability to demonstrate outstanding guest service at all times.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with team members at all levels.
• Advanced skills in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Outlook, and presentation software (such as PowerPoint).
• Advanced proficiency and knowledge of HRIS systems and processes.
• Knowledge of applicant data system and processes related to employment.
• Intermediate knowledge of benefit packages.
• Intermediate knowledge of Family and Medical Leave Act (FMLA) and American Diabetes Act (ADA) laws and guidelines.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of records management.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
  
  

Physical Demands

While performing the duties of this job, the team member regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The team member frequently is required to walk. The team member occasionally is required to stand; and stoop, kneel, crouch, or crawl. The team member must occasionally lift and/or move up to 25 pounds.

Work Environment

Work is generally performed in an office and casino setting with exposure to second-hand smoke and a high noise level. Evenings, graveyards, holidays and/or weekend work may be required. Extended hours and irregular shifts may also be required.