Human Resources Intern - #257209

It’s your time, make it matter.

At Peterson, we partner with our customers to build the future. For over 85 years, our peoples’ work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson’s legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don’t just have a career, you have a purpose.

Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.

You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It’s time to use your skills and passion to do work that matters!

Job Description

Peterson Cat has a need for a limited duration Human Resources Intern at our San Leandro, CA location. The job is expected to last three to six months.

Summary

The Human Resources Intern is responsible for providing administrative support and coordination for Peterson’s Human Resources Department in a variety of program areas. This position coordinates the pre-placement process for candidates recently offered employment, conducts New Employee Orientation, schedules meetings, scans, files, and enters confidential human resources information which may include assisting with or coordinating special projects as requested by the Human Resources or Talent Acquisition Managers. This position is of limited duration (2-4 months) and targeted to individuals who are in a Human Resources Management program at a college or university.

Essential Functions

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

• Coordinate pre-placement process for candidates recently offered employment:
• Conduct reference checks on prospective candidates.
• Schedule drug screen appointments [and physical examinations] as directed.
• Complete background checks using third-party vendor.
• Regularly follow-up with clinics and other agencies when requesting background information to ensure timely completion of pre-placement.
• Keep candidates and hiring managers informed of pre-placement progress.
• Notify hiring managers and applicants when pre-placement is complete, and candidate has successfully passed process; send “first day” email to candidates.
• Coordinate travel and hotel arrangements for candidates out of the area when attending new employee orientation meetings.
• Assist with setting up for new employee orientation meetings with Human Resources Representative.
  
  

Conduct New Employee Orientation (NEO) presentation, and coordinate other first day processes and activities for newly hired employees:

• Conduct NEO presentation weekly
• Assemble new hire Welcome Kits.
• Using Human Capital Management system (HCM), collect new hire paperwork from employees on their first day and complete I-9 form verifying appropriate and valid identification through E-Verify system.
• Assemble personnel files
• Coordinate with hiring managers to ensure the new employee is aware of the plan for their second day at Peterson
• Code department invoices sending to Accounts Payable for timely payment.
• Input information into purchasing system.
• Order supplies and help prepare training materials for HR-related meetings and training sessions.
• Assist Talent Acquisition Team and HR Representative with documenting outreach initiatives for recruiting activities and other projects as needed.
• Attend Human Resources-related training to continually gain knowledge of the field.
• As directed, establish and maintain all employee personnel records, files, and filing systems.
• Assist with and/or create confidential data reports and summaries via use of a variety of computer and payroll programs as required.
• Maintain all information with appropriate confidentiality and professionalism.
• Generate and maintain weekly new hire tracking log and other reports as requested.
• Maintain punctual, regular, and predictable attendance.
  
  

Qualifications

Associate degree from a fully accredited college in Human Resources or other closely related field; and a minimum of one (1) year of directly related experience in human resources administration, preferably in a heavy industrial environment with employees covered by a collective bargaining agreement; or an equivalent combination of education and work experience. The ideal candidate will be enrolled in a Human Resources Management program at a college or university.

The hourly pay range for this position is: $29.00 - $33.00. (Starting wage will depend on experience and education. We also offer a total compensation package in addition to base salary.)

Peterson Holding Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.