OAG - Criminal Investigations | Administrative Assistant II | 24-0023 - #135296

OAG - Criminal Investigations | Administrative Assistant II | 24-0023 ( 00036570 ) Organization : OFFICE OF THE ATTORNEY GENERAL Primary Location : Texas-Austin Work Locations : Election Fraud - CID 1106 Clayton Ln Suite 502 Austin 78723
Job : Office and Administrative Support Employee Status : Regular Schedule : Full-time Standard Hours Per Week : 40.00 State Job Code : 0152 Salary Admin Plan : A Grade : 11 Salary (Pay Basis) : 3,208.33 - 3,333.34 (Monthly) Number of Openings : 1 Overtime Status : Non-exempt Job Posting : Sep 18, 2023, 5:31:23 PM Closing Date: Ongoing Description

GENERAL DESCRIPTION

GRANT FUNDED POSITION

Performs routine (journey-level) administrative support work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Employees at this level may fully perform a variety of routine daily tasks but may often rely on direction from others to solve problems that are not standard. Employees may respond to basic inquiries and explain routine administrative rules, regulations, policies, and procedures.

The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

ESSENTIAL POSITION FUNCTIONS

• Assists with general administrative support for the Elections Fraud Unit.

• Coordinates travel requests, books travel, and prepares travel reimbursements for Election Integrity Division and Criminal Investigations staff.

• Performs general office duties to include but not limited to maintaining file systems, problem solving, and assisting Election Unit staff as needed.

• Prepares, edits, compiles, administrative reports, correspondence, Case Management reports, and Crime Star reports

• Acts as Election Integrity Division point of contact for opening/ closing cases in Case Management. Monitors case related data for statistical report purposes.

• Works closely with Election Integrity Division staff to handle and gather information for public information requests within the unit. Assist with tracking and assigning Election Integrity Division inventory/property.

• Assist with tracking and assigning Election Integrity Division inventory/property. Completes necessary paperwork associated with OAG inventory policies he unit.

• Acts as unit scheduler for meetings and events.

• Testifies in court when subpoenaed.

• Performs related work as assigned

• Maintains relevant knowledge necessary to perform essential job functions

• Attends work regularly in compliance with agreed-upon work schedule

• Ensures security and confidentiality of sensitive and/or protected information

• Complies with all agency policies and procedures, including those pertaining to ethics and integrity

Qualifications

MINIMUM QUALIFICATIONS

• Education: Graduation from high school or equivalent

• Education: Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis:

• Experience: 2 years of full-time criminal justice or law enforcement fields (or closely related)

• Knowledge of Microsoft Office Suite

• Skill in the use of standard office equipment and software.

• Skill in handling multiple tasks, prioritizing, and meeting deadlines

• Skill in effective oral and written communication

• Skill in exercising sound judgment and effective decision making

• Ability to implement administrative systems and procedures and to interpret rules, regulations, policies, and procedures

• Ability to receive and respond positively to constructive feedback

• Ability to work cooperatively with others in a professional office environment

• Ability to provide excellent customer service

• Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)

• Ability to arrange for personal transportation for business-related travel

• Ability to work more than 40 hours as needed and in compliance with the FLSA

• Ability to lift and relocate 30 lbs.

• Ability to travel (including overnight travel) up to 5%

PREFERRED QUALIFICATIONS

• Experience utilizing LCMS, FoxPro, Crimestar, and Mainframe

• Knowledge of OAG Police Procedures

• Certifications: Notary Public

• Other Language: Ability to proficiently read, write, and speak another language in addition to English

TO APPLY

To apply for a job with the OAG, electronic applications can be submitted through either CAPPS Recruit or Work in Texas. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at:

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER