Office Administrator - #308944
Westwood Professional Services
Date: 22 hours ago
City: Westminster, CO
Contract type: Full time
Job Type
Full-time
Description
The Office Administrator provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.
Duties And Responsibilities
Required Experience & Skills
$23.00 - $27.00 / hour
Full-time
Description
The Office Administrator provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.
Duties And Responsibilities
- Oversee day-to-day administrative operations to ensure effective office functionality
- Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
- Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
- Implement best practices that promote a professional, welcoming, and efficient office environment
- Manage local giving-back budget and coordinate related activities
- Support and model Westwood's core values and contribute to a positive office culture
- Coordinate and present at monthly local town hall meetings
- Manage activities, performance, and training of the local Administrative Assistant, if applicable
- Ensure front desk coverage during business hours
- Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
- Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
- Collaborate with local leadership to coordinate internal meetings and client meetings
- Plan and coordinate office events and employee engagement activities
- Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
- Coordinate with IT to facilitate local service and support needs
- Run office errands as needed
- Perform daily upkeep of all office areas, ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
- Ensure office representation within Westwood's Safety Group
- Monitor office space utilization and seating needs in partnership with division leadership
- Perform other duties as assigned by the Administrative Manager or the Regional Administrative Manager
Required Experience & Skills
- Strong written and verbal communication skills
- Demonstrated ability to exercise sound judgment and resolve issues independently
- Ability to multitask, work under pressure, and meet deadlines
- Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
- Proven discretion in handling confidential and sensitive information
- Adaptability to changing work environments and priorities
- Proficiency with Microsoft Office Suite
$23.00 - $27.00 / hour
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