Office Manager – Outpatient Behavioral Health Clinic - #255507

Description

Job Title: Office Manager – Outpatient Behavioral Health Clinic

Location: Tucson, Arizona

Job Type: Full-Time

Expected Schedule: Day shift, Monday - Friday

About Us

At Entune Behavioral Health, we are dedicated to providing high-quality, compassionate care to individuals seeking mental and behavioral health services. Our outpatient clinic offers a supportive and collaborative environment for both patients and staff. We are seeking an experienced and detail-oriented Office Manager to oversee front office operations, scheduling, and assist with daily clinic administration.

Position Summary

The Office Manager will play a key leadership role in ensuring efficient and effective day-to-day operations of the clinic. This role involves managing the front office and scheduling (back office) departments, supporting clinical staff, and partnering with the Clinic Director on site operations. The ideal candidate is a proactive problem solver with excellent organizational and communication skills and a strong background in healthcare administration.

Department Oversight

Key Responsibilities (include but not limited to):

• Lead and supervise the Front Office team (reception, patient check-in/out, phones, records).
• Oversee the Scheduling (back office) team, ensuring timely and accurate patient scheduling.
• Monitor department performance, provide coaching, and support ongoing training and development.
  
  

Site Operations

• Collaborate with Clinic Directors to maintain smooth daily operations.
• Manage clinic inventory and supply ordering; track usage and maintain stock levels.
• Serve as point of contact for vendor relationships, service contracts, and supply deliveries.
• Ensure compliance with clinic policies, safety standards, and regulatory requirements.
  
  

Administrative & Support Functions

• Monitor and optimize workflow processes across administrative teams.
• Participate in staff hiring, onboarding, and evaluations for office departments.
• Coordinate with billing and clinical teams to resolve scheduling or documentation issues.
• Support internal communications and team meetings; prepare reports as needed.
  
  

Requirements

Qualifications:

• Associate’s or Bachelor’s degree in Healthcare Administration, Business, or related field preferred.
• 3+ years of office management experience, preferably in a healthcare or behavioral health setting.
• Proven leadership and staff supervision experience.
• Strong knowledge of healthcare scheduling systems and front + back-office procedures.
• Excellent interpersonal, organizational, and multitasking abilities.
• Proficiency in EHR/EMR systems and Microsoft Office Suite.
  
  

What We Offer

• Competitive salary based on experience
• Health, dental, and vision insurance + ancillary benefits including 401(k)
• Paid time off starting after 30-days and immediately paid holidays
• Opportunities for professional growth
• Supportive and mission-driven work environment