Office Professional (Accordia Family Medicine) - #175100
AltaPointe Health Systems
Date: 3 weeks ago
City: Mobile, AL
Contract type: Full time
Primary Job Functions
Greets all consumers in a professional and welcoming manner
Greets all consumers in a professional and welcoming manner
- Ensures consumers sign in via the paper signature log upon his/her arrival at the clinic
- Verify appointments in scheduling system or manual method and promptly notify the appropriate clinician of the consumer’s arrival.
- Direct consumer to appropriate waiting area. Periodically monitor the waiting area to ensure consumers are called to his/her appointment
- Direct consumer to complete the general intake forms and obtain appropriate insurance information
- Accurately populate all fields as related to the admission process in Avatar/NextGen
- Ensure that Guarantor lineups and Plans are entered correctly in Avatar/NextGen utilizing the online guarantor documentation
- Research all patients that present with no insurance through Medicaid, Medicare, and Blue Crosseligibility sites.
- Collects consumer “out-of-pocket” costs (i.e. co-pays, deductibles, and co-insurance) and prepares receipts
- Prepares and makes deposits, if needed
- Assists consumers with completion of the Financial Assistance application/Sliding Fee Discount Program application, as needed
- Communicate with consumers regarding proof of income requirements.
- Schedules return appointments for consumer accurately and gives consumer appointment card with next scheduled appointment and initials.
- Re-schedules, and cancel appointments as necessary and communicates these changes to consumers.
- Schedule consumer appointments with outside agencies as requested
- Enters unscheduled appointment into scheduling system (manual) and notifiy the appropriate clinician of consumer’s arrival
- Receives consumer requests for appointment/information and changes
- Direct callers to the appropriate person in a timely manner
- Ensurance all releases are completed accurately and immediately scanned into Avatar via POS scanning.
- Assists with and works with all organization personnel involved with any aspect of release of protected health information to ensure full coordination and cooperation under the organization’s policies and procedures and legal requirements
- Perform quality assurance process as necessary.
- Completes administrative review audits as necessary.
- Passing out prescriptions from the doctor/CRNP/PA to the consumer.
- Perform relief for other staff members.
- Makes copies, faxes documents and performs other related clerical duties as needed.
- Seeks supervision and consultation as needed
- Accepts and employs suggestions for improvement
- Actively works to enhance skills
- Treats consumers with care, dignity and compassion
- Respects consumers’ privacy and confidentiality
- Is pleasant and cooperative with others
- Assists consumers and visitors as needed
- Personal values don’t inhibit ability to relate and care for others
- Is sensitive to the consumers’ needs, expectations and individual differences
- Is gentle and calm with consumers, families and others as appropriate
- Actively participates in Performance Improvement activities
- Actively participates in AltaPointe/Accordia committees as requested
- Completes assigned tasks in a timely manner
- Treats consumers with dignity and respect
- Works in a cooperative manner with other AltaPointe/Accordia employees
- Follows AltaPointe/Accordia policies and procedures
- Continuous sitting (extended sitting) up to 2 hours at a time until break or lunch.
- Reaching forward to place paperwork on a document stand.
- Grasping to turn keys in doors throughout facility, grabbing files/paperwork
- Lifting up to 10 pounds.
- Carrying up to 10 pounds to transport small quantity of charts various distances in facility.
- Fine manipulation/dexterity for data entry, writing and handling paperwork.
- Standing and walking frequently throughout shift and to various locations in the facility to file charts and put up supplies.
- Sitting can be in frequent bursts up to 10 minutes. Extended sitting can be up to, but limited to 1 hour.
- Forward reaching, reaching out to front, and overhead reaching with up to 5 pounds to 15 is performed when filing records and charts.
- Forward reaching, overhead reaching and reaching down while filing medical record that can range up to 15 pounds.
- Lifting various ranges from the floor to overhead throughout the day with up to 15 pounds (medical records and supplies).
- Carrying up to 15 pounds various distances.
- Step ladder climbing frequently to access higher shelves for filing and stocking/retrieving supplies.
- Strong grasp/pinch grip needed to use keys in doors and to handle medical records.
- Fine manipulation/dexterity to use computer, write and handle medical records paperwork.
- Must be able to stand for long periods of time, continuously bend, stoop, kneel, crouch, reach and lift at least 10 pounds.
- Must have visual acuity in at least one eye and manual dexterity.
- Basic clerical skills.
- Use of standard office equipment including computers, copy and fax machines.
- Basic medical terminology.
- Previous medical/health front desk experience preferred.
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