Operations Administrative Coordinator - #263284

Business Profile: At Pacific Mobile Structures we have a consistent track record in the commercial modular building industry. We sell and lease mobile office space and build innovative modular structures. With over 275 employees, we maintain a rental fleet of over 9,000 units spanning 4.8 million square feet and over 1,400 storage containers. We reinvest 15% of our revenues into maintaining our products. Additionally, over 86% of our customers order from us again, and over 60% of our business comes from referrals. We provide high-performing re-locatable classrooms, as well as quality modular structures for office buildings, medical clinics, government services, and workforce housing.

As a values-based company, we have built a unique culture that drives our performance in the marketplace. We put our values at the forefront of everything we do, from hiring to our strategic long-term planning process. We empower our employees to make decisions that honor our values. This, along with our size and financial strength, allows the company to lead our industry in crafting a rewarding employee experience. Ownership’s long-term vision and its many dedicated employees create a culture that cannot be duplicated.

Job Title:

Operations Administrative Coordinator

FLSA Status:

Non-Exempt

Department:

Operations

Reports to:

Operations Support Supervisor

Benefits & Perks of being a Pacific Mobile Employee:

• 7.5 Paid Holidays + 2 additional Floating Holidays
• 8 hours of Volunteer Time per year
• 80 hours PTO (Paid Time Off) effective on hire date
• Medical, Dental, and Vision coverage options
• 401(K) Retirement Benefits with Company Match
• Exercise Subsidy Plan, equal to $25 per month
• Quarterly Wellness Incentives
• Safety and Values Recognition Programs
• Years of Service Recognition
• Employee Development & Training
• Drug-Free, Safety-Focused Environment
  
  

Pay range: $25-$27 an hour DOE

Job Summary:

The Operations Administrative Coordinatorprovides comprehensive administrative support to both the Operations and Construction Services Departments, reporting directly to the Operations Support Supervisor (OSS). This position also supports the Chief Operating Officer (COO), Vice President of Construction (VPC), and Director of Operations (DO) on various cross-departmental initiatives and special projects. Key responsibilities include departmental functions such as fleet asset documentation, power fleet maintenance record management, purchase order coordination, maintaining asset worksheets, and accurate tracking of maintenance, lease contracts, procedural updates, and vehicle registrations.

Essential Functions:

• Offers administrative support to the OSS and other key Operations department.
• Performs routine document updates, including stock availability worksheets and lease tracking documentation.
• Prepares stock Fleet Purchase Orders (POs) for submission and manages receipts and invoices associated.
• Updates fleet factory drawings in D365 and the Z: Drive fixed asset directory
• Maintains and updates the Stock Availability Worksheet (SAW).
• Provides document management support for departmental and project-based initiatives led by OSS.
• Conducts routine data entry and status of fleet assets in D365.
• Manages updates to policy and process documentation as directed by OSS.
• Assist in maintaining and tracking safety documentation as part of compliance efforts.
• Supports Power Fleet operations, including toll pass account updates, vehicle checklist preparation, maintenance tracking data entry, and compliance documentation.
• Manages purchase orders for light-duty vehicle acquisitions.
• Assist in preparing purchase orders for corporate development projects.
• Provides administrative support for fleet asset management (excluding Power Fleet tasks) related to refurbishment objectives.
• May participate in Operational L10 meetings to support departmental alignment.
• Assists with scheduling and communication planning for events, meetings, and crossdepartmental initiatives.
• Handles routine scheduling and meeting preparation tasks, including drafting agendas and updating communication channels.
  
  

Required Qualifications:

• Education: High school diploma or equivalent required
• Experience: 1–3 years in an administrative position role
• Certifications/Licenses: Valid driver’s license required
• Skills: Excellent organizational and communication skills; proficiency with Microsoft Office Suite; ability to manage multiple priorities; attention to detail.
  
  

Preferred Qualifications:

• Associate degree or coursework in administrative management, business, or related field.
• Experience in the modular industry.
• Experience in fleet management.
  
  

Working Conditions / Physical Requirements:

• Primarily office-based with periodic travel to attend meetings or company events may be expected.
• Standard business hours
• Must be able to sit for extended periods, use a computer, and occasionally lift up to 25 pounds.
  
  

Tools / Technology Used:

• Microsoft Office Suite (Word, Excel, Outlook)
• Adobe Acrobat
• DocuSign
• Microsoft D365 (Customer Engagement and Finance & Operations)
• Standard office equipment (e.g., phone, printer, scanner)
  
  

Supervisory Responsibilities:

No

EEO Statement:

Pacific Mobile Structures, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, national origin, disability, veteran status, or any other characteristics protected by applicable law.

Other Duties Disclaimer:

This job description may not contain a comprehensive listing of activities, duties, or responsibilities required. Duties may change at any time with or without notice.

Benefits:

Medical, Dental, Vision, 401(K), Charitable Donation Matching, Safety and Values Reward Programs, Community Involvement and Other Great Benefits of being a Pacific Mobile Employee.

We are an AWESOME place to work - but don't take it from us... Visit Glassdoor to hear what our employees are saying about working here: http://www.glassdoor.com/Overview/Working-at-Pacif...