Payroll & Benefits Specialist - #251486
Omaha Performing Arts
Date: 1 week ago
City: Omaha, NE
Contract type: Full time
Description
Position Summary:
Benefits
The Payroll and Benefits Specialist is responsible for managing and administering payroll and benefits for Omaha Performing Arts (O-pa). This position includes:
Minimum Experience and Qualifications:
Position Summary:
Benefits
The Payroll and Benefits Specialist is responsible for managing and administering payroll and benefits for Omaha Performing Arts (O-pa). This position includes:
- Payroll Processing: Calculate deductions, ensure compliance with applicable laws, and resolve payroll discrepancies.
- Benefits Administration: Oversee the administration of O-pa benefit plans, including retirement contributions and other employee benefits programs. Investigate new benefits programs and enhance existing ones.
- Benefits Plan Design: Design employee benefits plan and provide analytical and technical support for their delivery.
- Departmental Support: Assist with day-to-day department activities, maintaining high levels of integrity and confidentiality.
- Core Values Implementation: Uphold and promote the organization’s core values of Team, Trust, and Integrity, while delivering excellent internal and external customer service.
- Process bi-weekly payroll and manage payroll metric tracking and trend analysis to ensure accurate and timely payment of employees.
- Handle enrollments, COBRA, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, hardships, terminations, required notices and compliance testing.
- Oversee maintenance of employee benefits files, salary updates, maintain group benefits database and update employee payroll records.
- Oversee and manage workers’ compensation and general liability claims.
- Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance.
- Regularly communicate with employees on all benefit updates, changes, and plans.
- Perform benefit plan audits. Manages 401K audit in partnership with VP, Human Capital and Inclusion. Prepare, collect, and organize data for actuarial assessments.
- Produce annual reports like the workers’ comp audit, salary surveys, census and OSHA reporting.
- Complete annual ACA filing and accuracy of W2s.
- Coordinate transfer of data to external contacts for services, premiums, and plan administration.
- Evaluate and revise internal processes to reduce costs and increase efficiency.
- Document and maintain administrative procedures for assigned benefits processes.
- Ensure compliance with applicable government regulations and timeliness and accuracy of required reporting and fees.
- A part of the day-to-day efficient operation of the HR Department.
- Assist with the tracking of departmental measurements that support the accomplishment of the company's strategic goals.
- Audit monthly benefit invoices and submit for payment for upon approval.
- Serve on O-pa Committees as HR representative/co-chair.
Minimum Experience and Qualifications:
- 3-5 years of HR administrative, benefit and payroll experience.
- Strong knowledge of payroll systems and benefit administration.
- Proven attention to detail and accuracy.
- Proficiency in HRIS software and Microsoft Office Suite, specifically Excel for data analysis.
- Familiarity of Federal, State, and local payroll tax regulations and employment laws.
- Self-starter, works well independently and exercises good judgment.
- Completes tasks on time and has excellent administrative and organizational skills with the ability to prioritize tasks and manage multiple deadlines.
- Works well in a fast-paced team environment, while maintaining composure and professionalism.
- Excellent analytical and problem-solving skills to address audits, payroll discrepancies and benefits-related issues.
- Ability to communicate written and orally with employees at all levels of the organization.
- Maintain personnel information in a confidential, objective, and professional manner.
- High School diploma
- Ability to handle the mental/physical strain involved in the use of printed materials, computer screens and preparing data or information for reports.
- Moderate manual dexterity for basic keyboard work; including grasping, repetitive hand movement and fine coordination.
- Requires near vision in reading correspondence, reports and using the computer.
- Acute hearing is required when providing phone service and taking notes at meetings.
- The incumbent works in an environment of frequent interruption.
- General office equipment (computer, telephone, fax, copier, scanner, and printer).
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