Program Assistant - #253689

JOB REQUIREMENTS: The City of Fond du Lac is accepting applications for

the position of Program Assistant in the Senior Center Division of

Community Development. This is a part-time position (20 hours/week) and

performs work as needed at the Senior Center relative to providing

consistent support and effective communication with staff to ensure

smooth operations and a positive work environment; offer excellent

service to visitors and the general public by answering inquiries and

providing accurate information in a professional and timely manner;

assisting in the promotion, communication, and implementation of various

programs and opportunities to engage the community; and carry out other

tasks as assigned. Various duties and responsibilities include: -

Customer Service Answer telephones and greet visitors; provide

information and assistance, take messages; and direct and handle emails

and calls. - Inventory Complete regular inventory checks in activity

spaces, office and supply rooms to ensure accurate and appropriate

stocking levels. - Document preparation Create mail, document and file

items pertaining to Center programs and activities, fundraising and

memberships. Prepare final documents as drafted by Supervisor and staff.

Prepare large mailings informing groups/partners of activities,

opportunities, etc. - Record Keeping Enter and track Friends membership

information and activity participation. Maintain and update municipal

and Friends records. Ensure records are stored, imaged properly, and

retrievable for authorized personnel. Collect and summarize information

necessary to report monthly statistics for various City departments and

organizations. - Activity Coordination Assist in creating fliers and

information for upcoming activities and programs. Assist in developing

new activities and programs. Register participants in the desired

activity while tracking participation levels and maintaining wait lists

as appropriate. - Communications Update social media pages. Printing,

displaying and maintaining of documents within the Center such as

important announcements, program changes, program reminders, building

updates, etc. - Administrative Support Provide administrative support to

the Director and Program Coordinator. \*\*\*\*\* OTHER EXPERIENCE AND

QUALIFICATIONS: Requirements include: - High school graduate with

minimum of 5 years administrative and/or accounting experience; strong

communication skills relating to customer service, or any combination of

Education And Experience That Provides Equivalent Knowledge, Skills, And

abilities. - Computer skills (Microsoft Word, Excel, Outlook, Social

media sites) - General office duties - Experience working with active

older adults a plus \*\*\*\*\* APPLICATION INSTRUCTIONS: E-Mail a Rsum:

[email protected] Apply Online:

https://www.fdl.wi.gov/hr/program-assistant/