Programs Administrative Coordinator - #135017

Richmond Sheriff's Department (Sheriff's Office)

Date: 5 days ago
City: Richmond, VA
Contract type: Full time

Job Description

This position is the coordinator of all administrative services provided by the RCSO for the READY/CHANGE/FDP, to include working directly with involved departments in the Sheriff’s Office, Programs Section, and other partners.

  • Assist in maintain workflow productivity to include: managing basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.
  • Retrieve and report diagnosis for residents upon program entry.
  • Security liaison; consult with Program Security and Program representatives to assist with resolving systematic issues as well as any service requests for the case manager or therapist for resident decompensation.
  • Reviews and processes requests, tracks referrals, intakes, reviews resident’s eligibility status (legal, classification, and length of stay).
  • In rotation as a back-up with READY/CHANGE/FDP staff to complete Intake Mental Health Status Exams.
  • Maintain case file folders.
  • Attend weekly/bi-weekly program meetings.
  • Administers screening tools such as the OST/MOST, tracks overall program participant progress and program productivity, and enter into approved database/spreadsheet for each participant.
  • Compile data submitted daily by Clinician, Case Managers, in order to complete monthly, quarterly, annual and other departmental documents/reports.
  • Maintain waitlist of those referrals that need to be screened.
  • Maintain a list of those that have been screened and had OST/MOST assessments and provide names to clinician(s) for scheduling clinical interviews.
  • Make copies of Welcome Packets and provide via folder to screened residents for completion.
  • Collaborate with the team to maintain resident’s weekly schedule of programming.
  • Maintains list of upcoming releases and shares with clinician(s) to schedule full Mental Health assessments before release.
  • Provide requested letters of enrollment to the Public Defender’s Office/lawyers as requested.
  • Collaborates with Case Managers to help facilitate participants’ housing plans and collaborates with attorneys, the RCSO records department, and probation officers to receive updates on residents’ sentencing, release information and program eligibility status.
  • Collaborates with the contracted medical provider regarding participant referrals and medical consultation relative to the participants’ overall case management.
  • Maintain proper level of inventory for office supplies. Submit quarterly supply and resource orders as needed.
  • Documents all services provided into approved shared data base (TBD).
  • Carries out any and all other duties as assigned by the Sheriff or his or her designee

Education and Experience

Bachelor’s degree with coursework in social work, psychology, counseling, sociology, health services or related field and moderate experience working with individuals with behavioral health disorders and/or intellectual disabilities in a behavioral health setting, or equivalent combination of education and experience.

Registration with the Virginia Board of Counseling as QMHP A (Adult) preferred.

Registration as a QMHP-T/QPP (Trainee) required. A Qualified Mental Health Professional – Trainee (QMHP-T), is defined as a person receiving supervised training in order to qualify as a QMHP-A/C in accordance with 18VAC115-80 and who has met the minimum requirements and is registered with the Virginia Board of Counseling.

Company Description

The Richmond City Sheriff’s Office is responsible for maintaining a secure jail and a safe court system and for providing seamless inmate transport and civil process to safety. We remain committed to performing these duties with unsurpassed integrity and professionalism and with progressive training that incorporates best practices and technology.

While partnering with the community, we strive to lower recidivism by providing faith-based and community-based programming that empowers ex-offenders to become productive members of society. If you are looking for a great career, we encourage you to continue with this applicant-friendly, online job application.

The Richmond City Sheriff's Office is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.


  • Career Advancement Opportunities
  • Numerous educational partnerships with local institutions of higher learning providing reduced tuition
  • Basic Life Insurance
  • Group Health Insurance
  • Optional Disability and Family Life Insurance
  • Certified V3 Employer
  • Direct Deposit
  • Optional Deferred Compensation Retirement
  • Virginia Retirement System Retirement with Hazardous Duty Supplement for Deputies
  • 11 Paid Holidays
  • 12 Vacation Days Per Year
  • 15 Days Military Leave per Military Fiscal Year
  • 15 Days Sick Leave Accrued per Year

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