Project Coordinator, Field Services - #261137

The purpose of the Project Coordinator is to provide clerical and administrative assistance to the project management team in the Field Services Department. This role is crucial for ensuring the seamless and efficient execution of field service projects by managing documentation, project data tracking and reporting, facilitating communication/scheduling with stakeholders, and administrative support. this role operates on a 6-12 month contract

Essential Duties And Responsibilities

The Project Coordinator in the Field Services Department is responsible for managing and organizing various administrative and operational tasks to support the project management team. This includes scheduling and coordinating field service activities, maintaining accurate project documentation, and ensuring effective communication between team members and stakeholders.

• Support the maintenance of project schedules by providing regular updates to team members, ensuring timely project completion.
• Facilitate the coordination of project activities and information by organizing and scheduling team meetings, promoting efficient project execution.
• Assist the Program Manager in collecting program deliverables from the project team, ensuring all necessary materials are gathered for program evaluation and reporting.
• Monitor and track program and project progress using management tools to identify and mitigate potential issues.
• Assist in the development and maintenance of project documentation, plans, and reports.
• Prepare project presentations and reports to effectively communicate project status, progress, and outcomes to stakeholders.
• Track project performance to analyze the successful completion of short-term and long-term goals.
• Perform additional duties as assigned to support various areas of project and program management, demonstrating flexibility and adaptability to meet the evolving needs of the team and organization.
  
  

Education, Work Experience, Skills And Competencies Requirements

• Bachelor’s degree in business administration, Management, or a related field.
• Minimum 2 years work experience as a Project Coordinator or similar role.
• Previous experience in supporting project management highly desirable.
• Solid organizational skills, including multitasking and time-management.
• Strong teamwork skills.
• Strong working knowledge of Microsoft Office and Microsoft Suite applications
• Ability to work effectively both independently and as part of a team.
• Ability to work on tight deadlines.
• Strong analytical and problem-solving skills.
• Attention to detail and ability to prioritize tasks.
• Strong interpersonal skills and ability to build relationships with stakeholders.
• Ability to handle confidential information appropriately.
  
  

Physical Requirements

• Ability to safely and effectively perform essential job functions in compliance with ADA, FMLA, and other relevant standards, while meeting productivity requirements.
• Ability to consistently maintain regular and punctual attendance.
• Must be able to talk, listen and speak clearly on telephone.
• Position may involve prolonged sitting and extensive use of computer/keyboarding.
• Occasionally lifting and carrying items such as files, documents, and office supplies, typically weighing up to 20 pounds.