Project Manager - #177840

Description

STATE OF IDAHO

MILITARY DIVISION

Human Resource Office (HRO)

State Personnel Branch

4794 General Manning Avenue, Building 442

Boise, Idaho 83705-8112

Telephone: (208) 801-4273/4276

STATE VACANCY ANNOUNCEMENT

Registers established from this announcement may remain valid up to one year to fill vacancies within the same classification.

ANNOUNCEMENT NUMBER: 24-38-N

AREA OF CONSIDERATION: Open to all applicants

POSITION TITLE: Project Manager

PAY GRADE: NGA-11

POSITION CONTROL NUMBER: 8521

CLASS CODE: 20250

SALARY RANGE: $33.29to $43.29 hourly ($69,244 to $90,033 annually)-Starting pay is typically Step 1 at $33.29/hour

FLSA CODE: AdministrativeExempt

DUTY LOCATION: Idaho Military Division, Public Safety Communications (PSC), Meridian, Idaho - not remote

TYPE OF POSITION: Civilian Nonclassified

COMPATIBLE MILITARY FIELD: Not Applicable

The HRO State Personnel Branch will not forward non-qualifying or incomplete application packets for consideration – ensure to attach all required information as specified below. PLEASE READ THE ENTIRE ANNOUNCEMENT BEFORE APPLYING.

Applications will be accepted through 4:59 PM MST on the posting end date.

State of Idaho Employees:When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

Your Application Packet Must Include

• Military Division Mandatory Questions – Attachment of your individual responses to mandatory questions for all applicants
• Qualifications - Attachment of your individual responses to each of the Mandatory Requirements and each Knowledge, Skills and Abilities (KSAs) specified in this announcement under QUALIFICATION REQUIREMENTS. Attach document/pdf to your application with all your responses. This is required to assess you meet all requirements for consideration. If not provided, your application will be considered INCOMPLETE.
• Documentation identified as a Mandatory Requirement – When required, attach copies of educational diplomas, transcripts, or training certificates; or professional licenses, certifications or registrations.
• Optional: Attach a resume and/or other supplemental documentation to support your qualifications.
  
  

Military Division Mandatory Questions

• (1) Except for minor traffic offenses, have you ever entered a plea of guilty, no contest, or had a withheld judgment to a felony offense? If YES please explain on a separate paper and attach it to your application.
• (2) Do you certify that I am a U.S. citizen, permanent resident or a Foreign National with authorization to work in the United States
  
  

QUALIFICATION REQUIREMENTS: Applicants must attach to their application individual responses addressing each requirement separately.

Mandatory Requirements (conditions of employment) Provide the requested information, address your willingness and ability to meet the applicable condition and/or how you meet the requirement.

Provide your individual responses in an attachment to your application addressing each requirement (1-5) separately.

• Must have and maintain a valid and unrestricted state issued driver’s license (from any state). Provide your driver’s license number, issuing state, license expiration date, and the full name specified on the license. (Do not provide a copy of your driver’s license.)
• Must submit to and successfully pass a State background check (criminal background investigation) and periodic reinvestigations as required by the agency. (At a minimum, a favorable suitability determination by the State Security Manager is required prior to appointment into this position.)
• Must be willing to travel by all modes of transportation and stay overnight at destinations for moderate periods. Travel is required for work and training.
• Must possess a current Project Management Professional (PMP) certification or similar level project manager certification. (Attach a copy of the certification to your application.)
• Must possess a minimum of 36-months of professional level project management experience. Related experience must include planning, development, implementation, and evaluation of small to large, complex projects; skills to direct the development of project goals, work plans, timelines, and implementation strategies and manage project budgets and a variety of contracts and agreements utilized by the organization.
  
  

Knowledge, Skills And Abilities (KSAs)

Applicants must have 36-months of specialized experience performing related to the duties as specified below. In your detailed, individualized responses describe your civilian and military education, training, and work experience as it relates to each KSA that demonstrated your related experience. KSA responses assist in verifying your qualifications and determining the best qualified applicants.

Provide your individual responses in an attachment to your application addressing each (1-9) separately.

• Describe any combination of education, training, and experience which demonstrates competence in the following areas:
• Project Management Body of Knowledge (PMBOK) guidelines and practices;
• Utilizing project management philosophies, methodologies, and techniques including Agile and Waterfall to deliver successful outcomes;
• Developing measurement processes/methods for assessing progress toward goals and project outcomes;
• Oral and written communication, including the ability to deliver engaging, informative, well-organized presentations; and
• Identify, develop, adapt project management methods to meet specific project requirements.
• Demonstrated ability in managing, coordinating and executing project work plans and effectively handling revisions to meet the changing requirements of specific projects.
• Ability in managing contracts and other miscellaneous government agreements such as:
• Coordination of new agreements, to include drafting original agreements and coordination required for final execution and approval.
• Tracking existing agreements and coordination required for renewals.
• Process used for amending agreements when required
• Contract or agreement negotiations
• Ability to work with a variety of teams and stakeholders to set and continually manage project expectations.
• Ability to identify and resolve issues and conflicts within project teams and track in accordance with common project management methods and best practices.
• Skill and ability interpreting and explaining specialized or complex material into information usable by a variety of stakeholders.
• Ability to use standard project management PC based programs, including, but not limited to: Microsoft Office products, i.e., Project, Publisher, Excel and Power Point.
• Ability to create strategies for risk mitigation and contingency planning for assigned projects.
• Skill and ability to develop comprehensive project management plans and documentation required to skillfully manage a variety of projects.
  

SUMMARY OF DUTIES: Refer to the position description below.

Conditions Of Employment

• Each person hired will be required to provide verification of eligibility to work in the United States and may be subject to a criminal background check.
• Refer to the position description for the Mandatory Requirements for this position.
• The State of Idaho, Military Division is an Equal Opportunity employer. Selection for this position will be made without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), genetic information, political affiliation, marital status, and disability or age (which does not interfere with job accomplishment or job eligibility based upon the position description Mandatory Requirements). Appropriate consideration shall be given to veterans in accordance with applicable state and federal laws and regulations.
  
  

PERSONNEL MANAGER CERTIFICATION: The title, series, grade, duties and responsibilities are complete and accurate as written and a current or projected vacancy exists as advertised.

Gloria A. Duncan

Supervisory Human Resource Specialist

Military Division – State Personnel Branch

Applications accepted online only (State employees should apply after logging in to Luma). If you are unable to apply online, please contact the HRO office by phone 208-801-4273/4276 or email [email protected] [email protected] to discuss alternative options.

Thank you for your interest in employment with the Idaho Military Division.

By submitting your application, you are certifying all answers and statements are true and complete to the best of your knowledge. You understand that should an investigation disclose untruthful or misleading answers, your application may be rejected, name removed from consideration, or employment with the State terminated.

JOB TITLE: PROJECT MANAGER

POSITION CONTROL NUMBER: 8521

CLASS CODE NUMBER: 20250

SALARY GRADE: NGA-11

INTRODUCTION:This position is assigned to the Public Safety Communications Branch, functioning within the State of Idaho - Military Division. The primary purpose of the position is to serve as the Public Safety Communications Technology Project Manager, responsible for oversight, planning, coordination, and execution of communication related projects. Support the Idaho Military Division with information management requirements and coordination of all active agreements and services provided by Public Safety Communications. Manage all facets of projects within the organization, to include initiation, planning, execution, monitoring, controlling, and closing of projects. Maintain liaison with superiors, sponsors, stakeholders, contractors, and network station administrators using agencies and project teams to coordinate actions influencing communication and network operations. Provide project advice and guidance to internal stakeholders and other state agencies as required.

Duties And Responsibilities

• Manages, coordinates, and executes project work plans and revises as appropriate to meet changing needs and requirements.
• Manages day-to-day operational aspects of projects and scope and facilitate agency requirements and strategies.
• Identifies, develops, adapts project management methodologies used by the organization to meet specific project requirements.
• Creates strategies for risk mitigation and contingency planning for assigned projects.
• Ensures project documents are complete, current, and stored appropriately.
• Effectively communicates project expectations to team members and stakeholders utilizing various project methods, i.e., project charters, management plans and project scope statements.
• Communicates with project stakeholders on a regular basis according to specified communication plans.
• Sets and continually manages project expectations with team members and other stakeholders.
• Manages, develops, coordinates and supports execution of Special Use Permits, Memorandums of Understanding and Lease Agreements.
• Manages and tracks all agency agreements and continually update and renew as required.
• Delegates tasks and responsibilities to appropriate personnel.
• Identifies and resolves issues and conflicts within project teams and track in accordance with Project Management Office (PMO) methods and best practices.
• Identifies and manages project dependencies and critical paths utilizing appropriate project management software and tools.
• Plans and schedules project timelines and milestones using appropriate project management software and tools.
• Tracks project milestones, deliverables, and acts when necessary to realign project scope and requirements.
• Develops and delivers progress reports, proposals, and requirements documentation.
• Develops and maintains agency Project Management Office (PMO).
• Develops effective approaches to allow for continuous improvement in the organization’s project management processes and methodologies.
• Defines project success criteria and disseminates to stakeholders throughout project life.
• Identifies problem areas, takes corrective action, and provides guidance for issue resolution.
• Monitors compliance with project management standards and policies.
• Provides grant support as required for specific projects.
• Facilitates team/client meetings and produces appropriate documents for tracking and follow-up.
• Effectively communicates relevant project information to superiors.
• Delivers engaging, informative, well-organized presentations.
• Perform supervisory duties. Provides leadership and supervision to assigned personnel and systems. Establishes priorities and deadlines, explains work requirements, and reviews work in progress and/or upon completion. Ensures accountability of financial assets and assigned personnel to include utilization of time and resources. Recommends approval or disapproval of leave. Certifies work schedules and timesheets. Sets performance standards and appraises the performance of subordinates. Provides written and verbal performance feedback, coaching, and counseling. Counsel’s employees on disciplinary issues and recommends action as needed. Identifies employee developmental needs and provides or arranges for training (formal and on-the-job) to maintain and improve job performance. Encourages self-development. Attempts to resolve informal complaints and grievances, referring unresolved or more serious issues to manager. Promotes a respectful workplace that complies with the policies of the Adjutant General. Observes and ensures compliance with all applicable laws, rules, regulations, and policies and serves as a role model for the Whistleblower Protection Program, EEO, security and workplace safety practices, policies and regulations at all times. Maintains a safe and drug/alcohol free workplace.
• Performs other related duties and projects as necessary or assigned.
  
  

SUPERVISORY CONTROLS:This position is supervised by the Public Safety Communications Branch Chief. The supervisor outlines overall objectives and available resources. The employee and supervisor, in consultation, discuss timeframes, scope of the assignment including possible stages, and possible approaches. The employee determines the most appropriate principles, practices, and methods to apply in all phases of assignments, including the approach to be taken, degree of intensity, and depth of research in management advisories; frequently interprets regulations on his/her own initiative, applies new methods to resolve complex and/or intricate, controversial, or unprecedented issues and problems, and resolves most of the conflicts that arise; and keeps the supervisor informed of progress and of potentially controversial matters. The supervisor reviews completed work for soundness of overall approach, effectiveness in meeting requirements or producing expected results, the feasibility of recommendations, and adherence to requirements. The supervisor may recommend, or review methods used during employee training phase. The employee uses guidelines and precedents that are very general regarding agency policy statements and objectives. Guidelines specific to assignments are often scarce, inapplicable or have gaps in specificity that require considerable interpretation and/or adaptation for application to issues and problems. The employee uses judgment, initiative, and resourcefulness in deviating from established methods to modify, adapt, and/or refine broader guidelines to resolve specific complex and/or intricate issues and problems; treat specific issues or problems; research trends and patterns; develop new methods and criteria; and/or propose new policies and practices.

PERSONAL WORK CONTACTS:Contacts are with individuals or groups from within and outside of the agency, including consultants, contractors, vendors, or representatives of professional associations, the media, or public interest groups, in moderately unstructured settings. Contacts are related to information and developments applicable to assigned projects. Contacts may also include officials who are one or more managerial levels removed from the employee. Must recognize or learn the role and authority of each party during the course of each meeting. The purpose of contacts is to coordinate and possibly influence or persuade employees and managers to accept and implement findings, advice, guidance, and recommendations in the specialty area(s) of the position. Incumbent may encounter resistance as a result of issues such as organizational conflict, competing objectives, or resource problems. Must be skillful in approaching contacts to obtain the desired effect; e.g., gaining compliance with established policies and regulations by persuasion or negotiation.

WORK CONDITIONS/ PHYSICAL EFFORT:The work area is adequately lighted, heated, and ventilated. The work environment involves everyday risks or discomforts that require normal safety precautions. The work is sedentary. Some work may require walking and standing in conjunction with travel to and attendance at meetings, conferences, and training away from the work site. Employees may carry moderately light items (up to 20 pounds) such as papers, books, and presentation equipment. The work does not require any special physical effort.

FLSA Overtime Code: A (Administrative Exempt; straight time)

EEOC: B02 (Professional)

WCC: 8810

MAY 2024

• State Benefits:
  
  

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

• Benefits may not be applicable for temporary or seasonal positions.