EPM Administrative Assistant

Johnson & Johnson Family of Companies
Full time Full day
Peapack and Gladstone, NJ

The Johnson & Johnson Company is recruiting for an Administrative Assistant for the Enterprise Performance Management (EPM) Program within Finance Financial Solutions & Technology group within the Finance function. The preferred location for this role is New Brunswick, New Jersey.


Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 130 years. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people.


With $81.6 billion in 2018 sales, Johnson & Johnson is the world's most comprehensive and broadly-based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices markets. There are more than 250 Johnson & Johnson operating companies employing over 125,000 people and with products touching the lives of over a billion people every day, throughout the world. If you have the talent and desire to touch the world, Johnson & Johnson has the career opportunities to help make it happen.


This EPM Administrative Assistant position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of the EPM Program.


The role collaborates and supports the senior leadership (Sr. Director and Director along with their staff) within the EPM team.


Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.


Key Responsibilities:


  • Executing schedule management of 4 EPM Senior Director leaders, 3 Directors as well as EPM program team workshops and meetings including conference room and logistics coordination

  • Handle complex and changeable calendars, manage and prioritize high volume of meeting requests and scheduling tasks.

  • Actively stay informed of company policies, procedures and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.

  • Prepare and edit organizational charts, maintain SharePoint information, and upload/update files as appropriate.

  • Provide strong collaboration and teamwork skills as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.

  • Prepare and handle highly confidential correspondence.

  • The individual selected will maintain security and confidentiality of highly sensitive documents.

  • Supports onboarding of new EPM team members

  • Serving as EPM SharePoint site owner including folder design and administration of end-users

  • Supporting any additional administrative needs required by the EPM program including internal project communication needs



Qualifications


  • Minimum of high school diploma is required; Associate degree is preferred.

  • A minimum of 8 years of administrative support experience is required

  • Proficiency in Microsoft Office (e.g., Outlook, Word, PowerPoint, Excel) is required.

  • Strong verbal, written and multi-tasking communication skills are required.

  • Organization skills and ability to establish and revise priorities within scope of responsibilities is required.

  • Ability to be flexible, adapt, respond to shifting priorities and be resourceful in a fast-paced and quick-changing business environment.

  • Ability to use good judgment and work independently, under minimal supervision is required.

  • Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner is required

  • Ability to demonstrate professionalism in your communications and ability to maintain confidentiality is required.

  • Ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively in our administrative assistant team is required.

  • Extensive knowledge of computer skills and proficiency with productivity tools and portal technology (e.g., AskGS, OurSource, Zoom, Teams Concur, Ariba, J&J eMarketplace, Workday, IRIS, SharePoint) is required.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.





Primary Location

United States-New Jersey-New Brunswick-One Johnson & Johnson Plaza

Organization

Johnson & Johnson Services Inc. (6090)

Job Function

General Administration

Requisition ID

2105981964W

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