EXECUTIVE ASSISTANT, BOARD & INDUSTRY RELATIONS

CMA Country Music Association
Full time Full day
Nashville, TN
Job Posting - Executive Assistant, Board & Industry Relations




ABOUT CMA: CMA was founded over sixty years ago as a membership organization dedicated to promoting and furthering the reach of Country Music around the world. Our mission remains the same today as we serve thousands of members in forty countries. We strive daily to heighten the awareness of country music and support its ongoing growth both domestically and internationally.




COMMITMENT TO INCLUSIVITY: CMA is committed to creating lasting change by nurturing an inclusive and equitable culture. By fostering these practices in all areas of our business, we will ensure the future of our industry. We celebrate the dedication of our staff, our membership and the industry in moving Country Music forward and are committed to offering education and resources to help ensure an equitable pipeline of opportunity that continues for years to come.




POSITION SUMMARY: The Country Music Association is looking for an individual to provide administrative support for the organization's VP, Industry Relations & Philanthropy and to execute all administrative functions related to Board meetings, board committee meetings and board related projects. This position is based in Nashville, TN and requires three days of in-office work per week.




KEY RESPONSIBILITIES:

Act as the administrator of all CMA Board of Directors meetings as well as committee, subcommittee, and task forces meetings

Prepare Board reports, PowerPoint presentations, correspondence, and spreadsheets, and act as a staff liaison to members of the CMA Board of Directors

Compose Board and committee meeting minutes

Upload materials to board website

Maintain compliance with Board governance and analyze bylaws and Board policies to ensure consistency

Maintain long-term storage of all Boards meeting records, bylaws, and policies for historical purposes

Maintain the Board calendar of events and schedules for CMA executive team

Provide administrative support to VP of Industry Relations including but not limited to:

screening incoming calls

scheduling and/or arranging appointments and meetings

booking travel

completing expense reports

ordering meals

handling correspondence

Provide support and backup to office manager as needed

Other projects and duties as assigned




QUALIFICATIONS:

Minimum of three years of administrative support or other related experience

Strong writing skills and demonstrated proficiency with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint

Strong communication and interpersonal skills

Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround

Ability to autonomously manage multiple simultaneous projects and tasks, re-prioritizing work as needed in order to stay on schedule to meet deadlines

Strong organizational skills and superior attention to detail

High level of integrity and discretion; able to handle sensitive matters with tact and diplomacy



CMA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, age, genetic trait, sexual orientation, national origin, disability status, or any other characteristic protected by law.

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