Office Assistant II (Spanish Bilingual Required)

Description

For an overview of the Classified Employment Process including information on application screening, testing, health and welfare benefits, and advanced salary step placement, please review: Classified Employment Procedure (Download PDF reader)




Currently testing for an eligibility list at this time which will be used to fill vacancies for up to one year.
Positions are typically 8 hours per day, 203 workdays per year


Immediate need for substitute employees will be hired from this recruitment as well.



Note: Some positions that involve public contact may prefer bilingual proficiency for which selective certification may apply (Education Code 45277)



Under the direction of an assigned administrator, performs a variety of clerical functions in support of an assigned school or department; types documents, letters, and memoranda; provides information to the general public; and performs a variety of clerical duties relative to assigned area of responsibility

Examples of Duties

• Performs a variety of clerical duties including, but not limited to, filing, data entry,

duplicating materials, date stamping and logging documents received, and opening and routing mail;

• Assists in maintaining records for assigned programs; ensures the timely duplication and

distribution of a variety of records, reports and other materials as directed;

• Types letters, memoranda, bulletins, reports, schedules, lists, forms and other materials from

straight copy or rough draft; proofreads draft documents;

• Maintains a variety of logs, records, and files; maintains records of staff attendance and calls

substitutes as assigned;

• Distributes various forms and provides information and assistance to the public and staff

regarding their completion;

• Provides assistance to students, staff, and the general public in order to ensure student’s

success; assists the public and staff in filling out paper work and forms; provides routine

information and directs inquiries to the appropriate person or office; answers telephones and takes

messages; makes phone calls to request, provide, or verify information as directed;

• Maintains supply and material inventories; orders materials, equipment, and supplies as

directed;

• Schedules appointments and meetings; maintains various schedules and calendars;


• Assists certificated staff with the monitoring of students in the office.

Other Related Duties

• Assists in maintaining the health office at a school site; arranges for appropriate care, or if

properly trained, provides, first aid for ill and injured students; dispenses medication per

physician guidelines;

• May maintain financial records relating to the receipt and disbursement of funds; may assist

with student store and associated student body funds;

• For positions with bilingual designations, translates a variety of written materials from

English to a second language and from that language into English; interprets and facilitates

communication between staff and non-English speaking members of the public; attends various

meetings to translate and interpret as needed;

• Assists other clerical or secretarial personnel as directed;


• May serve as a school or department receptionist for staff and the general public;


• Performs related duties and responsibilities as required.

Employment Standards

EMPLOYMENT STANDARDS


Education: Graduation from high school or equivalency


Experience: One year of clerical experience




Special: A valid, California Class C, driver's license may be required, and if so, must be maintained during the course of employment


Ability to be insured, and continue to be insurable, by the District's liability insurance carrier




All licenses, certificates, and other requirements listed above are required at the time of employment and must be maintained during the course of employment unless otherwise noted

Supplemental Information

This is a
Dual Certification
recruitment: Candidates who attain a passing score on each examination part will be placed in rank order on an eligibility list after promotional credits are added to the composite test scores of promotional candidates. These examinations are open to permanent employees and the public.




Office Assistant II

No benefits assigned

Agency


Oxnard School District






Address

1051 South A St.

Oxnard, California, 93030

Phone


(805) 385-1501 x 2071