Fiscal Specialist II – DPW-Bureau of Facilities, Budget Division

Howard County
Full time Full day
Riviera Beach, MD





This is a professional level administrative and fiscal position responsible for supporting the activities and functions of the Bureau of Facilities Budget Division. Work involves performing a variety of accounting tasks, including the analysis, preparation, monitoring and coordination of financial transactions; compilation of financial statements; reconciling accounts; grant management; and assisting in the preparation of departmental budgets.


CLASS DESCRIPTION:


Performs intermediate professional level financial administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes examining and evaluating administrative and operational programs, financial reporting systems, and agency budgets; performing accounts and records audits; planning, developing, analyzing, and monitoring fiscal records and budgets; and preparing financial statements. Monitors budgeting activities and records of major departments. Supervises cashiers and oversees County banking operations.





ESSENTIAL DUTIES AND RESPONSIBILITIES



Include the following. Other related duties may be assigned.




Works and cooperates with co-workers and supervisors at all levels




Learns and performs all essential job duties accurately




Recommends fiscal policies and procedures, including meeting audit requirements




Processes necessary purchase orders and direct payments for the operating and capital budgets through the SAP financial system




Acts as back up to the bureau administrator for the P-card program to include monitoring and processing of payments through the SAP financial system




Maintains a working knowledge of computer systems, networks, and software to facilitate the creation, editing and presentation of the budget




Provides the Fiscal Manager with timely and informative financial reports and statements, including recommendations, when appropriate; provides documentation for organizational changes, additional personnel, and other related expenses






Compile information, analyze and create snow reports, FEMA reports, and CARES Act reports for reimbursable expenses




Preparation of Journal Vouchers and Budget Transfers for the approval of the Fiscal Manager. Participates in answering questions from auditors (County Auditors, Outside Auditors, FEMA, etc.) Provides fiscal support to project managers and other staff within the Bureau and department




Compile information, analyze and create cost to complete reports at periodic intervals through the budget year. Scrutinize Facilities work zone budgets and make recommendations for go/no go spending. Analyzes operations and maintenance expenditures and creates the end of year building cost report




Analysis of spending against the approved operating budget through the County SAP financial system






Post award grant management, including all aspects of financial management, approvals (Office of Law, Department of Finance, DPW and Office of the County Executive) and reporting for State of Maryland and other entity awarded grants




Assist with development and maintenance of the Capital Budget by ensuring all information is keyed into COGNOS and “redlines” are uploaded to Share Point to create the official record for the annual CIP book. Continuously monitors capital budget ”redlines”, ensuring deadlines are met for review by the DPW, County Administration and County Council






Work with Department of Finance and individual Project Managers for quarterly reporting related to assets under construction. Ensure that all Capital Projects are reviewed by the appropriate Project Manager and that reports are returned to Finance in a timely manner






Manages and analyzes all capital projects via the Project Management tool (Power App) ensuring the project managers work within the constraints of approved budgets. Acts as the lead person in the absence of the immediate supervisor. Serves in back-up capacity to the Fiscal Manager




SUPERVISORY RESPONSIBILITIES:




This job has no supervisory responsibilities



PHYSICAL DEMANDS AND WORK ENVIRONMENT:




The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; and use hands to finger, handle, or feel

Specific vision abilities required by this job include close vision, and ability to adjust focus



The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually quiet



MINIMUM REQUIRED EDUCATION/EXPERIENCE


Bachelor's Degree and two years related experience.

PREFERRED EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:

Bachelor's Degree in accounting, business administration, business economics or finance; or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is necessary.


Grant management experience


Formal training or experience in personal computer word processing, spread sheet, COGNOS, SAP and Records Management software.


Clarity of verbal and written communication including the ability to summarize complex information through words, charts, etc. Understanding of procurement regulation.


General ledger knowledge, including account reconciliation and projection. Knowledge of budget preparation, including projections and justifications.


Additional experience in Facilities Management, including capital project financial management.


Considerable knowledge of the principles, methods and techniques of data compilation and budget development and analysis.


Considerable knowledge of the principles and practices of public administration. Knowledge of accounting principles and practices.


Ability to gather, compile, and analyze data.


Ability to prepare comprehensive financial statements and reports.


Ability to communicate both orally and in writing.


Ability to establish and maintain effective working relationships with associates, agency representatives, and others.


LANGUAGE SKILLS, MATHEMATICAL SKILLS AND REASONING ABILITY:



Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.


Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.





CERTIFICATES, LICENSES AND REGISTRATIONS


Possession of a valid driver's license

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