Administrative Assistant 1, Theology/Philosophy

Lewis University
Part time Full day
Posen, IL
Job Description Summary
The Administrative Assistant will provide daily secretarial/clerical support to the department chair(s) and faculty

Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University’s Mission and Catholic and Lasallian higher education. -Be available in office during assigned times. -General office administrative tasks -Track, collect, and file all syllabi and submit to the Dean’s Office by deadline. -Collect and submit all book orders to the Bookstore from faculty by deadline and act as liaison with Bookstore textbook manager. -Coordinate and maintain all duplicating projects for faculty using FedEx Office. -Type and edit complex materials, charts, tables and graphs from rough draft to final form. -Independently compose narrative letters with discretion. -Prepare requisitions for the department(s) and do all appropriate follow up including the bookkeeping for the respective budget(s). -Arrange meetings and supervise necessary physical arrangements. -Act as liaison between students and faculty in the department(s), disseminating accurate information and scheduling appointments when necessary. -Answer telephone inquiries giving prompt and accurate information to students, faculty/staff and the public in a professional and courteous manner. Follow-up when appropriate. -Direct students and/or the public to the appropriate locations on campus to address their particular needs. -Route incoming mail. -Inventory and order office supplies on an as-needed. -Maintain a clear and consistent filing system that allows for quick retrieval of materials and information through e-files/electronic databases and/or paper. -Use campus software to retrieve data regarding course enrollments, student lists, transcripts, etc. -Use Microsoft Outlook for scheduling appointments, meetings, etc. -Submit and monitor key requests and key-related issues. -Keep current on necessary computer programs through in-house training sessions -Assist with special projects within the department(s). -Other job-related duties as assigned

Minimum Qualifications
A high school diploma or equivalent credentials. Must have typing proficiency with high degree of accuracy and excellent working knowledge of Microsoft Office (including Word, Access, Excel, and PowerPoint). Must be people centered, attentive to Mission, detail oriented, work well under pressure and possess the ability to effectively meet deadlines. Must be able to communicate effectively both orally and in writing

Preferred Qualifications

Essential Duties

Work hours
Part-time; 20 hours per week

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