Administrative Assistant III

University of California San Francisco
Full time Full day
Moss Beach, CA

  • Answer the BES phone line and create work orders pertaining to those calls
  • Prepare required documentation for UCSF and SFGH purchases, including coordinating with technicians to get appropriate documentation
  • Manage and track all purchases to endure they are completed timely and accurately

  • Pick up orders from receiving and provide complete documentation when necessary

  • Update BES purchasing program with status of orders

  • Maintain and organize purchasing files

  • Assist with reconciling ledgers and other financial reports

  • Work with Biomed Supervisor to resolve any purchasing issues

  • Document minutes from departmental meetings

  • Filing and archiving; soft and hard copies

  • Other duties assigned

  • Create purchase requisitions
  • Resolve purchasing issues with parts and supplies

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions

Required Qualifications

Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills. Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel

Preferred Qualifications

Not listed

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information



Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment




Zuckerberg San Francisco General (ZSFG)



Shift Length

8 Hours

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