Administrative Assistant (Project Coordinator) - #249265

S-E-A


Date: 1 week ago
City: St. Louis, MO
Contract type: Full time
SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant to join our growing St. Louis office! This is a full time, in-office opportunity with an exceptional team, supporting several technical experts/engineers. Curious, proactive candidates with exemplary computer skills are encouraged to apply!

Essential Job Functions & Responsibilities

  • Provides administrative support for various engineers by scheduling and tracking incoming and ongoing projects
  • Responsible for technical document proofreading and letter composition
  • Maintains and coordinates engineer's schedules of site inspections, depositions and changes to trial schedules
  • Uploads images and documents to electronic files
  • Handles verbal and written client communications
  • Maintains office files and databases
  • Ability to learn and adapt to new software and technology
  • Spreadsheet creation, data entry and manipulation
  • Manages meeting and lab exam scheduling
  • Provides back up support for performing conflict checks
  • Acts as receptionist and use of Envoy guest-tracking system
  • Handles conference room and meeting space set up and teardown
  • Coordinates refreshments and meals for in-office meetings and events
  • Acts as brand ambassador for S-E-A both internally and externally
  • Ability to accept and integrate constructive feedback into job performance
  • Manages incoming and outgoing packages
  • Regular and predictable physical presence in the office

Position Requirements

  • Bachelor's degree preferred but commensurate experience is considered
  • Paralegal or Legal Assistant experience preferred
  • High level of proficiency in Microsoft Office (Word and Excel; PowerPoint), Outlook and Teams
  • A minimum of five (5) years of professional office experience
  • Excellent writing skills and proofreading skills
  • Strong attention to detail
  • Ability to perform essential function in congruence with a cyber secure environment
  • Must have strong organizational, interpersonal, communication, time management and multi-tasking skills

Physical Requirements

  • Ability to lift 20 lbs.
  • Ability to effectively communicate with colleagues and clients
  • Ability to effectively manage multiple tasks and varying deadlines
  • Ability to answer phones
  • Ability to accept and integrate constructive feedback into job performance
  • Ability to maneuver around the office
  • Ability to file folders
  • Ability to use a computer/keyboard/mouse

Benefits

  • Two medical plan options
  • Dental & vision coverage
  • 401(k) with company match
  • Paid vacation, sick days and holidays
  • Company-paid STD, LTD and life insurance

S-E-A places a strong value and priority on diversity, equity and inclusion across the company and is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

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