DC Executive Administrative Assistant - #253617

Overview

Imagine. With over 1,200 stores throughout the U.S. and a thriving supply chain network, there has never been a greater need for people of high initiative, of big-picture thinking, and adaptability to share in our journey. At Ulta Beauty, we have greater ambitions. Growing what works. Iterating in areas that have promise. Creating new offerings for industry advantage.

In all of this is the opportunity to experience real impact, to effectuate change, to give wings to a spirit of creativity and entrepreneurism. Because the challenges are multi-faceted and ever-changing. But for those inspired by real-world demands that press and stretch, that call for new and smarter ideas, that require heavy doses of trust and respect, Ulta Beauty encourages you to imagine with us.

THE IMPACT YOU CAN HAVE:

The Executive Administrative Assistant is responsible for supporting the Vice President of Distribution and providing support/ direction to the region’s support managers as applicable. Responsibilities include tracking, reporting, and following up on various reports as well as coordinating meetings and schedules, planning and booking VP travel.

YOU'LL ACCOMPLISH THESE GOALS BY:

• Managing and coordinating projects, conference calls, meetings, and travel plans for the VP.
• Retrieving, creating, tracking, and distributing/maintaining various reports for VP and Distribution leaders.
• Following up with DC Management on outstanding report issues and tracking issues as needed.
• Maintaining files for the VP and the support manager team.
• Updating and maintaining travel schedules for the VP and support manager team as applicable.
• Drafting correspondence and other communication on behalf of the VP and support manager team as applicable.
• Selection and resourcing of sites for conferences and events.
• Managing all contract negotiations for conferences and events, including managing the event budget.
• Consistent exercising of independent judgment and discretion in matters of significance.
• Managing travel and expense reporting/tracking for VP and support managers.
• Miscellaneous duties as assigned.
  
  

THE ESSENTIALS FOR SUCCESS:

• 2-3 years of administrative assistant or similar experience required.
• Microsoft Computer skills are necessary. Includes intermediate experience with Excel, PowerPoint Point and MS Word.
• HR Generalist experience and validated knowledge of employment laws, regulations, and policies.
• Some college preferred.
• Strong interpersonal skills, including exceptional written and oral communication skills.
• Solid analytical skills and communication skills.
• Ability to maintain confidential information.
• Ability to handle multiple tasks at one time.
• Experience supporting teams remotely.
  
  

The pay range for this position is $27.55 - $35.72 / Hour with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta

About

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.