Fleet Administrator - #252307

ABOUT THE OPPORTUNITY: We're looking for a forward-thinking, detail-driven Fleet Operations & Admin Specialist who’s ready to roll up their sleeves and help evolve our shop into a modern, efficient, and tech-enabled operation. This is not just a support role—this is your opportunity to build a career in ?eet. If you're someone who’s passionate about operations, obsessed with efficiency, and always thinking two steps ahead, we want to hear from you.

YOU'RE A GREAT FIT IF YOU...

• Take initiative without being asked.
• Love digging into processes and figuring out how to make them better.
• Are tech-savvy and not afraid to learn new systems.
• Want to grow into a leadership role in fleet and shop operations.
• Thrive in fast-paced environments and get satisfaction from solving real problems.
  
  

Key Responsibilities

• Support day-to-day operations of the Fleet Department with a focus on continuous improvement.
• Own and manage purchase order workflows—ensure accuracy, timeliness, and tracking from creation to payment.
• Help optimize and maintain systems like Fleetio, Sage 300/Timberline, and other fleet tech tools.
• Monitor and manage inventory levels; help digitize and streamline our parts and equipment tracking.
• Work closely with vendors for parts, rentals, and service coordination.
• Run weekly/monthly operational reports, identifying trends or issues and suggesting improvements.
• Assist in budgeting support, cost allocations, and job cost reporting for equipment.
• Be the go-to for data accuracy, record keeping, and equipment logs.
• Support rental and repair coordination, ensuring equipment is ready when and where it’s needed.
• Jump in on special projects to help move the shop forward—whether it’s implementing new software, building new reports, or revamping workflows.
• Assist with equipment allocation, purchasing, rentals, and vendor reconciliation.
  
  

Required Skills & Competencies

• Problem Solver – You don’t wait for direction; you seek solutions and get things done.
• Tech-Savvy – Comfortable navigating software like Fleetio, Excel, Sage, or similar tools.
• Highly Organized – You manage multiple tasks, juggle deadlines, and still keep your eye on the details.
• Vendor Relationship Management – You’re professional, courteous, and responsive in all communications.
• Fast Learner & Adaptable – Able to handle shifting priorities in a fast-paced environment.
• Team Player – Independent but collaborative. You work well with others and contribute to shared goals.
• Clear Communicator – Strong written and verbal communication in person and via email.
  
  

Qualifications

• High school diploma or GED required. Associate’s degree or coursework in business, logistics, or accounting a plus.
• 1–3 years of related administrative, fleet, shop, or construction experience preferred.
• Prior exposure to fleet management software (e.g., Fleetio), inventory systems, or purchase order workflows is a big bonus.
• Intermediate skills in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience with Sage 300 (Timberline) and Paperless PO systems preferred but not required.
  
  

Compensation & Benefits

• $22-$24/Hour, DOE
• Paid Vacation & Paid Sick Time
• 9 Paid Holidays Per Year
• 401(k) With Discretionary Match
• Medical, Dental, Vision Insurance
  
  

GOTHIC LANDSCAPE, INC. IS AN EQUAL OPPORTUNITY EMPLOYER!