HR Specialist - Time and Leave (HEOa) - #307692

HR Specialist - Time and Leave (HEOa)

POSITION DETAILS

The Human Resources Department at New York City College of Technology (City Tech), a comprehensive college of the City University of New York (CUNY) in downtown Brooklyn offering associate and baccalaureate degrees, is accepting applications for an HR Specialist - Time and Leave.

The Human Resources department supports the College’s mission through the recruitment, development, and retention of a skilled and engaged workforce. Reporting to the HR Director, the HR Specialist – Time and Leave will be responsible for managing the College’s timekeeping and leave administration functions.

In addition to the CUNY Title Overview duties, the HR Specialist – Time and Leave will be expected to:

• Administer the collection, review, and processing of all weekly timesheets in the college's timekeeping system

• Analyze employees’ eligibility for leave entitlements based on applicable collective bargaining agreements, personnel rules, and CUNY and College policies

• Calculate leave accrual rates, update employees’ leave balances, and maintain accurate records in HR and payroll systems

• Validate timesheets and leave request forms; reconcile discrepancies and supporting documentation

• Administer the timely processing of leave calculations

• Participate in the development and delivery of training on timekeeping processes, leave policies, and personnel action procedures

• Prepare and process Personnel Action Forms (PAFs) for leave transactions

• Maintain an in-depth knowledge of timekeeping and payroll rules applicable to all employee groups and provide timely guidance and resolution to employee issues

• Serve on College and department committees and perform special projects and other duties as assigned

QUALIFICATIONS

MINIMUM QUALIFICATIONS

Bachelor's Degree and four years' related experience required.

PREFERRED QUALIFICATIONS

• Two or more years of timekeeping, payroll, or leave administration experience in a public sector or higher education setting

• Proficiency in CUNYFirst (PeopleSoft HCM), Kronos, PMS, or comparable automated timekeeping and HRIS platforms

• Working knowledge of FLSA, FMLA, and New York State and City regulations governing wages, hours, leave, and payroll administration

• Familiarity with CUNY collective bargaining agreements and personnel rules as they apply to timekeeping and leave transactions

• Exceptional attention to detail with strong analytical, auditing, and reconciliation skills

• Demonstrated ability to manage competing deadlines and a high-volume workload with accuracy and professionalism

• Strong interpersonal and communication skills; ability to work effectively with employees, managers, and external stakeholders across all levels of the organization

• High degree of discretion in handling sensitive and confidential personnel information

• Proficiency in Microsoft Office Suite (Word, Excel, Access), SharePoint, and collaboration tools including MS Teams and Zoom

CUNY TITLE OVERVIEW

Develops and administers processes and policies regarding Human Resources.

• Advises employees and managers on Human Resources policies and guidelines; provides a high level of customer service in assisting members of the College community

• Supervises and administers one or more human resources programs such as recruiting, pay administration, employee orientation, employee benefits, data entry and recordkeeping, and performance appraisal/reappointment practices

• Maintains an in-depth understanding of CUNY rules and regulations, relevant laws and guidelines, collective bargaining agreements, and College policies, and applies these to his/her areas of responsibility

• Investigates regarding sensitive employee issues or complaints

• Helps create innovative communications such as manuals, web pages, or employee meetings and provides these to the College community

• Performs related duties as assigned.

Job Title Name: HR Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$61,831 – $74,490. Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

Open until filled, with review of resumes to begin on or after July 23, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32457

Location: NYC College of Technology

Job Type: Full-Time