Operations Assistant, Special Events - #177468

DEPARTMENT: Special Events

REPORTS TO: Senior Director, Special Events

STATUS: Full-Time; Non-Exempt

San Diego Padres Commitment:

The San Diego Padres are committed to creating a diverse and inclusive environment for our employees. We strive to create an environment for everyone by including perspectives from backgrounds that vary by race, ethnicity, religion, gender, age, disability, sexual orientation, veteran status, and national origin.

We strongly encourage candidates from non-traditional backgrounds, historically marginalized or underrepresented groups to apply.

If you are not sure you’re 100% qualified but are up for the challenge – we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

Your role as an Operations Assistant, Special Events:

Petco Park hosts a variety of events from corporate receptions to public concerts and sporting events. The special events department manages contracted events at Petco Park, The Rady Shell and EVE, welcoming over 200 events per year outside of Padres home games. The Operations Assistant, Special Events will serve as venue liaison between clients, vendors, and internal staff to ensure successful events on the weeks leading up to and day of event. This role focuses on assisting the operations of event-planning and requires all event logistics are executed flawlessly with a high-level of service throughout the pre-event, event and post-event phases of all events.

All the responsibilities we will trust you with:

• Assists with logistics related to all special events from an operational perspective including but not limited to all contracted events, game day events, off site events, membership events, public events and club events
• Assists with creating production notes, submitting permits and tracking budgets for events.
• Ensures all event related requirements as outlined in Event Orders and Production Notes are implemented, executed, and fulfilled appropriately and correctly
• Coordinates rentals and deliveries with the Loading Dock for special events
• Coordinates event inventory and storage to include maintenance and organization of storage locations
• Ensures Petco Park event spaces and services meet clients’ and guests’ expectations, and event spaces and areas are safe while identifying and ensuring removal of any safety hazards
• Act as client point of contact during event load in, event day and load out.
• Represents the Club in a positive and professional manner at all times
• Other duties as assigned
  
  
  

Your areas of knowledge and expertise that matter most:

• Proficient to advanced computer skills including experience with CAD and MS Office products such as Word, Excel, Outlook, etc., and general knowledge of office equipment use including copiers, laser printers, fax machine, and telephones
• Possess strong communication skills, both written and verbal, and effectively work well with others in a collaborative, respectful manner
• Exceptional time management and organizational skills with capacity to handle high volumes of detailed work, multi-task and manage projects on strict deadlines
• Maintain professional demeanor with a high degree of discretion, integrity, and accountability
• Maintain consistent, punctual, and reliable attendance
• Bilingual in English/Spanish is a plus
  
  
  

You will be required to meet the following:

• Must be at least 18 years of age by the start of employment
• 4-year Bachelor’s Degree, or education equivalent in relevant field
• Minimum 2 years previous experience in Event Operations
• Able to work flexible hours including evenings, weekends, holidays, Padres home/road games, special events and extended hours as needed
• Able to travel as needed
• Must possess valid driver's license
• Minimum physical requirements: able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 50 pounds
• As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check
  
  
  

Pay and additional compensation:

Per the California pay transparency law, the base hourly range for this full-time position is $20.00 to $25.00. Eligible overtime as applicable. As a candidate for this position, your pay and related elements of compensation will be contingent upon your work experience, education, job-related skills, and any other factors the San Diego Padres considers relevant to the hiring decision for this position.

In addition to the base pay, the Padres believe in providing a very competitive and generous compensation and benefits package for its employees. Benefits include, but are not limited to:, Medical, Dental, Vision, 401(k) with employer match + automatic company Safe Harbor contribution, Basic Life Insurance (with option to purchase Supplemental Life Insurance), Pet Insurance, generous paid time off (PTO) and holiday program, paid employee parking, onsite barista service, lunch provided weekly, employer provided game tickets to home games, onsite fitness classes and experiences, ballpark discounts on food and retail, work from home Fridays (during the offseason and when team is on the road), smart casual dress code and so much more! All benefits are subject to eligibility requirements and the terms of official plan documents which may be modified or amended at any given time.

The San Diego Padres are an Equal Opportunity Employer.