Payroll Clerk and Receptionist - #262602

About Spivey Services

Spivey Services is a leading provider of traffic safety and sanitation solutions in Virginia, offering traffic control, equipment rentals, and portable sanitation services—including restroom/shower trailers, hand-wash stations, and toilet accessories. Learn more at spivey-services.com.

Position Overview

This dual-role position supports payroll processing and handles front-desk reception duties. The ideal candidate is detail-oriented, organized, and comfortable interfacing with field staff, vendors, and clients across Spivey’s traffic and sanitation divisions.

Key Responsibilities

• Payroll Support
• Assists with processing weekly payroll (traditional and certified) for field crews (drivers, technicians, flaggers), ensuring accuracy and compliance with all federal, state, and local labor regulations.
• Maintains and audits timekeeping systems; verifies time entries, resolves discrepancies, and tracks PTO/overtime.
• Assists in preparing and distributing pay stubs and supporting tax filings and audits.
• Maintains accurate and confidential payroll records.
• Reception & Front-Office Administration
• Greets visitors and clients; manages check-ins and directs guests appropriately.
• Handles incoming calls on a multi-line phone system—answering, screening, and forwarding as needed.
• Manages general email inbox and responds to customer and vendor inquiries.
• Coordinates mail, office supply orders, and ensures front-office organization.
• Operational Coordination & Communication
• Acts as liaison between field staff and office personnel to relay messages and scheduling updates.
• Support Operations team by updating records related to job sites, equipment rentals, or traffic control plans.
• Assists with data entry, file maintenance, and internal reporting as needed.
• Compliance & Office Support
• Supports HR and compliance tasks such as onboarding documentation, license tracking, and drug screen coordination.
• Maintains confidentiality and professionalism in all personnel-related matters.
  
  

Qualifications

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Experience: 2+ years of payroll or administrative experience, preferably in a field-based or labor-focused industry.
• Skills: Excellent attention to detail, strong communication skills, and a customer-service mindset.
• Technology: Proficient in Microsoft Office (especially Excel); experience with payroll systems such as Miter, TimeClock Plus, QuickBooks, ADP or Paychex is a plus.
• Other: Ability to handle confidential information with integrity and professionalism. Valid driver’s license preferred.
  
  

Spivey Services is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran or military status.