Payroll Staff Accountant - #263264

Discover a more connected career

At VCI Construction, the Payroll Staff Accountant position is based in Upland, CA. The ideal candidate will have a strong background in reviewing and processing payroll data, be a quick learner, and demonstrate strong analytical skills. This role is a great fit for someone with payroll experience who’s eager to expand their knowledge. We're looking for someone who is resourceful, organized, and a proactive problem solver. Success in this role requires the ability to consistently manage tasks and meet deadlines.

Connecting You To Great Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
  
  

What You’ll Do As An Payroll Staff Accountant:

• Review and add missing punches for a small group of employees
• Run reports to ensure payroll accuracy for processing (typically Monday/Tuesday)
• Prepare and process termination checks
• Investigate and resolve payroll discrepancies Run payroll summary reports for management
• Prepare and distribute weekly certified payroll reports and Non-Performance notices
• Maintain confidentiality and employee trust in payroll operations
• Assist with month-end reviews of project- and job-level P&Ls
• Support weekly production data reviews
• Understand financial reporting and general ledger structure; ensure GAAP and SOX compliance
• Review and process subcontractor payouts and request required addendums
• Onboard new subcontractors by collecting and verifying required documents (e.g., W-9, insurance)
• Set up subcontractor profiles in internal systems
• Track and verify subcontractor insurance and license renewals
• Maintain an accurate, up-to-date subcontractor records log
• Act as a primary contact for subcontractor onboarding and payroll related inquiries
• Assist management with ad hoc reporting and analysis
• Develop a deep understanding of company systems and processes
• Collaborate with the team to improve processes and deliver actionable results
• Perform other duties as assigned by management
  
  

What You’ll Need

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform the essential duties and responsibilities of this job.

• Must possess excellent analytical skills and demonstrate the ability to quickly grasp new concepts
• Must have 3-5 years’ experience in a construction or utility accounting/payroll environment
• 3+ years of experience working with Certified Payroll requirements (a plus).
• Advanced proficiency in Excel (VLOOKUP, Pivot Tables, etc) and Google Sheets.
• Excellent written and oral communication skills
• Organized, detail-oriented, and able to work independently.
• Ability to handle sensitive and confidential information with discretion.
• Skill in prioritizing multiple tasks and meeting strict deadlines.
• Dependable with good attendance and adherence to work schedules.
• Team player, self-motivated, and able to thrive in a fast-paced environment.
• Proven ability to interact professionally with all organizational levels.
• Ability and willingness to quickly adapt to new technologies, including proprietary software
• Experience with Google tools such as: Gmail, Google Docs, Google Sheets, Smart Sheets
• Must pass a pre-employment drug screen and background check
• Strong accounting and finance skills are required.
• Minimum 40 WPM typing speed with 10-key proficiency
  

Salary Range $28.00 - $ 31.00 per hour (D.O.E)

What You’ll Need

Additional preferred Skills/Experience (not required but would be beneficial):

• Construction industry experience
• Bachelor’s degree in Accounting or related field (preferred)
  
  

Why work with us

Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Diversity and inclusion are an essential part of our culture and success. Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.